Executive Assistant

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Offer administrative and operational assistance to leadership.

• Oversee executive calendars, appointments, meetings, deadlines, and events.

• Arrange client appointments and internal meetings.

• Organize travel plans, including flights, accommodations, transportation, itineraries, and relevant documentation.

• Communicate details of appointments, updates, and meeting instructions.

• Address emails, phone calls, and business correspondence.

• Input new leads into internal systems and assign calendars.

• Reschedule appointments and promptly convey changes.

• Create Zoom meetings and distribute meeting details.

• Maintain orderly records, files, and documentation.

• Prepare reports, presentations, and business documents.

• Assist leadership with correspondence, administrative requests, and operational support.

• Safeguard confidential business and client information.

• Collaborate with internal team members to ensure smooth daily operations.

• Manage last-minute scheduling changes and cancellations.

• Act as the primary point of contact for scheduling-related inquiries.

• Execute additional administrative tasks as assigned.

⛳️ Requirements

• Preferred experience in providing executive or administrative support.

• Required strong calendar management and scheduling experience.

• Ability to communicate professionally with clients and stakeholders.

• Exceptional organizational and time management skills.

• Ability to handle confidential information with discretion.

• Comfortable working in a fast-paced environment with shifting priorities.

• Strong written and verbal communication abilities.

• Capability to work independently while effectively collaborating with a team.

• Part-time schedule of 25 hours per week.

• Availability from 9:00 AM to 6:00 PM PST/PDT (United States of America).

• English-speaking role.

• Resume must be submitted in .DOC format and in English.

• Application documents must exclude contact information and compensation requirements.

🏝️ Benefits

• Competitive salary.

• Paid Time Off.

• Bonuses.

• 100% remote/home-based position.

• Full-time, long-term career opportunities.

• Parental Leave.

• Professional development and training.

• Dedicated team support.

• Alignment with our clients' core values.