Executive Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee the MD's calendar, appointments, and daily priorities to ensure effective allocation of time and attention.

• Monitor commitments, decisions, and action items to guarantee consistent follow-up.

• Create agendas, briefing materials, and meeting notes with clear tracking of actions.

• Manage correspondence and communications with stakeholders on behalf of the MD, exercising discretion and professionalism.

• Organize, coordinate, and lead meetings for the MD, including preparation, facilitation, and follow-up actions.

• Oversee research initiatives and team projects, ensuring clarity of objectives, progress tracking, and timely completion.

• Assign and manage tasks across internal teams on behalf of the MD, ensuring accountability and follow-through.

• Collaborate with and supervise relevant team members to keep cross-functional workflows aligned and on schedule.

• Coordinate with internal teams and external stakeholders across various time zones to support the MD's commitments and responsibilities.

• Maintain confidential records, contracts, and documentation within shared systems.

• Anticipate needs and proactively address issues before they arise.

⛳️ Requirements

• Significant experience providing support at the MD or C-suite level, preferably in professional services, consulting, or executive search.

• Proven capacity to manage complex, high-demand schedules and competing priorities.

• Experience in coordinating teams, projects, and research workstreams in a senior support role.

• Confident in chairing or facilitating meetings and achieving desired outcomes.

• Excellent written and verbal communication skills to a professional services standard.

• Highly organized with dependable follow-through and meticulous attention to detail.

• Sound independent judgment in prioritization and escalation matters.

• Complete discretion regarding confidential information.

• Comfortable working across international time zones, demonstrating flexibility in scheduling when necessary.

• Self-motivated and effective in remote working environments.

• Skilled in business productivity tools and quick to adapt to new systems.

🏝️ Benefits

• Competitive salary aligned with experience.

• Remote work arrangement, based in South Africa.

• Contribution towards medical aid.

• Paid annual and sick leave.

• Observance of all South African public holidays.

• Direct access to senior leadership.