Executive Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Provide comprehensive administrative, operational, and strategic assistance to the Owner of a dynamic U.S.-based personal injury law firm.

• Oversee the Owner's calendar, managing meetings, project deadlines, vendor communications, and leadership appointments.

• Prioritize daily tasks and ensure the Owner is equipped with agendas, documents, and follow-up items.

• Organize digital files, shared drives, and internal documentation effectively.

• Create meeting summaries, reports, and action plans.

• Assist with email management and facilitate internal communications as necessary.

• Help monitor operational KPIs, case pipeline metrics, and intake performance.

• Support compliance with workflows and conduct internal operational audits.

• Coordinate communication between consulting partners and internal teams.

• Maintain organized operational documentation and promote process consistency.

• Track operational initiatives, project timelines, and key deliverables.

• Oversee progress on SOP updates, training programs, and technology implementations.

• Compose professional emails, reports, announcements, and internal communications.

• Uphold confidentiality when managing sensitive operational and business information.

⛳️ Requirements

• A minimum of 3+ years of experience providing support to executives, business owners, or senior leadership.

• Prior experience in: Executive Assistance, Operations Coordination, Project Coordination, or Administrative Management.

• Experience in a law firm or professional services setting is highly preferred.

• C1 English proficiency or higher (both written and spoken) is mandatory.

• Excellent organizational and time management abilities.

• Strong attention to detail with the capacity to manage multiple priorities concurrently.

• High degree of professionalism, discretion, and emotional intelligence.

• Advanced skills in: Google Workspace, Microsoft Office, and cloud-based collaboration tools.

• Comfortable learning new software and technology platforms.

• Ability to work autonomously in a fast-paced remote setting.

🏝️ Benefits

• Fully remote position.

• Competitive monthly salary in USD.

• Collaborative, fast-paced, and supportive work culture.

• Opportunity to gain expertise in legal operations and executive management.

• Long-term career advancement with increasing responsibilities.