Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee intricate C-suite schedules, prioritize valuable engagements, and ensure leadership is well-prepared for meetings.

• Serve as the main gatekeeper for incoming communications, filtering priorities, and collecting essential stakeholder information.

• Handle document management, signatures, and executive office administration while upholding strict confidentiality.

• Interact with clients to address inquiries, provide updates, and discuss relevant matters concerning their cases.

• Take ownership of internal project lifecycles, monitor milestones, manage deadlines, and ensure team accountability from planning through to execution.

• Enhance workflows within Google Workspace and internal project management tools.

• Perform comprehensive research to support internal operations and strategic initiatives, delivering organized, actionable insights.

⛳️ Requirements

• Minimum of three (3) years of experience as an Executive Assistant or Project Manager, supporting teams or overseeing operational projects.

• Strong time-management abilities and capacity to organize, track, and drive multiple projects and sales tasks to completion simultaneously.

• Proficient user of Google Workspace.

• Quick learner of CRM software, AI tools, and project management platforms like Asana, Monday, or ClickUp.

• Capability to switch between administrative tasks and high-level problem-solving.

• Outstanding verbal and written communication skills, with the ability to adjust tone and style for diverse audiences from interns to C-suite executives.

• Keen attention to detail, process-oriented mindset, and proactive problem-solving skills.

• Absolute discretion when handling sensitive business information.

• Dedication to punctual and consistent performance.

• Primary internet connection with a minimum speed of 15 Mbps.

• Backup internet connection with at least 10 Mbps, suitable for work during power outages.

• Desktop or laptop equipped with an Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or equivalent processor.

• Primary device with a minimum of 8 GB RAM.

• Backup device that meets or exceeds Intel Core i3 performance and functions during power interruptions.

• Operational webcam.

• Noise-canceling USB headset.

• Quiet, dedicated home office environment.

• Smartphone for communication and verification purposes.

🏝️ Benefits

• Engaging, inclusive, and innovative culture that values unique contributions and fosters professional growth.

• Daily chances to learn, innovate, and excel.

• Opportunities and resources for career advancement.

• Fast-paced, dynamic, and interactive work environment.

• Flexibility to work from home or any location of your choice.

• Work-life balance with no stressful commutes.