Executive Assistant

This is a fully remote position, open to applicants in Florida.

📋 Description

• Take charge of managing the executive inbox by flagging, acting on, organizing, and ensuring that priorities are addressed on behalf of the Co-CEOs.

• Handle financial administrative responsibilities such as processing invoices, managing accounts payable, reconciling credit cards, and categorizing expenses.

• Review, organize, and keep track of contracts, agreements, and sensitive documents related to the organization.

• Assist with medical credentialing processes and documentation for both organizations.

• Help with software setup, CRM integrations, and platform management, acting as a dependable resource for system-related inquiries across the organization.

• Manage daily fax and mail intake, ensuring items are routed correctly and nothing remains in the queue.

• Create and maintain Excel trackers, reports, and operational spreadsheets.

• Participate in special projects as the organization's needs change.

• Support internal operations, including preparing agendas, taking meeting notes, managing correspondence, and coordinating across departments.

⛳️ Requirements

• A minimum of 2 years of experience in a medical administrative, operations, or executive support capacity.

• Comfortable navigating various software platforms and quickly mastering new systems; experience with CRM or EMR systems is advantageous.

• Proficient in Excel with the willingness to enhance skills on the job.

• Highly self-sufficient and directed, capable of managing competing priorities with minimal supervision.

• Well-organized, detail-oriented, and proactive—takes pride in delivering high-quality work and follows through on tasks.

• Seeking a stable, long-term position that allows for lateral growth, expertise development, and becoming a key part of the leadership's operations.

• Maintains discretion with confidential information and remains composed under changing priorities.

🏝️ Benefits

• Flexible Schedule

• Monday-Friday