Executive Assistant – Admin Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee, prioritize, and manage the primary inbox on a daily basis using Claude to craft professional responses for clients, perform proactive follow-ups on outstanding quotes, and address routine inquiries.

• Develop and implement client proposals, generate precise invoices through Xero, and conduct monthly reconciliations along with bank feed management.

• Utilize Claude to record daily processes, enhance client communications, create operational templates, and compose social media captions for completed property styling projects.

• Arrange logistics for property styling, coordinate team and site access, and ensure that daily operations proceed without issues.

• Curate visual assets, schedule postings, and manage content queues across ARCH’s visual platforms.

• Recognize operational hindrances, prioritize daily tasks, and proactively manage routine responsibilities.

• Assist the Business Owner as the operational backbone of a high-end property styling enterprise functioning throughout Melbourne.

⛳️ Requirements

• Candidate must be based in the Philippines.

• Proficient hands-on experience with Claude is essential; candidates should demonstrate confidence in daily usage or show rapid proficiency with AI tools.

• Applications lacking proven fluency in AI/Claude will not be considered.

• Practical experience with Xero is required.

• Outstanding written and verbal communication skills in English are necessary.

• A polished, friendly, and professional tone is essential for interactions with Australian clients.

• Keen attention to detail is crucial.

• Highly accountable individuals who are comfortable taking the initiative without constant supervision are preferred.

• Experience in property styling, interior design, real estate, or related trades is advantageous but not mandatory.

• Availability during core AEST working hours from Monday to Friday is required.

• Candidates must disclose any existing ongoing roles or client commitments.

• Engagement must be noted on LinkedIn as “Independent Contractor.”

🏝️ Benefits

• 100% remote work opportunity.

• Work from the comfort of your home.

• Independent Contractor Agreement offered.

• Availability for meetings and collaboration during core AEST business hours is expected.

• Option to represent the engagement on LinkedIn as “Independent Contractor.”