Executive Administrative Assistant, Structural Heart ICT

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Act as a reliable thought partner and operational extension for the Chief Medical Officer.

• Anticipate priorities, risks, and opportunities across strategy, clinical, medical affairs, and regulatory initiatives.

• Oversee the CMO’s intricate global calendar and enhance executive priorities.

• Resolve scheduling conflicts, organize engagements, and ensure preparedness for decision-making forums.

• Manage requests and communications effectively.

• Organize Structural Heart leadership meetings, operating reviews, and governance forums.

• Create briefing materials, executive summaries, and decision documents.

• Monitor strategic initiatives, action items, and cross-functional commitments.

• Assist with administrative and operational elements of clinical development and medical affairs activities.

• Coordinate materials for advisory boards, investigator meetings, regulatory interactions, and audits.

• Ensure oversight of confidential clinical, medical, and regulatory documents.

• Facilitate communication between the CMO and global Clinical Development, Medical Affairs, Regulatory Affairs, R&D/Engineering, Quality & Compliance, and Commercial/Market Access teams.

• Draft, edit, and manage executive communications, presentations, and internal updates.

• Handle sensitive communications with discretion.

• Manage complex global travel logistics and international itineraries.

• Supervise expense management and adherence to administrative compliance.

• Anticipate and address logistical challenges.

• Manage sensitive information related to clinical, physician relationships, and regulatory strategies while ensuring confidentiality and compliance.

⛳️ Requirements

• High School Diploma or equivalent.

• At least 6 years of experience supporting senior executives, including ELT, OLT, CMO, Chief Scientific Officer, or R&D executive leadership.

• Experience in a large, complex medical device, biotech, or pharmaceutical organization.

• 8–10 years of experience in cardiovascular, interventional cardiology, or Structural Heart preferred.

• Knowledge of Structural Heart therapies, including TAVR, TMVR, and transcatheter repair/replacement technologies.

• Experience in supporting clinical trials, medical affairs, or regulatory interactions.

• Familiarity with global product lifecycle management in MedTech.

• Executive presence when interacting at Board and ELT levels.

• Exceptional judgment and organizational agility at the executive level.

• Strong business and clinical insight with the ability to synthesize complex information.

• Excellent written and verbal communication skills.

• Capable of operating independently in a fast-paced, matrixed, global environment.

• Advanced proficiency in Microsoft 365 and executive collaboration tools.

• Must have unrestricted U.S. work authorization at the time of hire and for the duration of employment; sponsorship is not available for roles below Principal level.

🏝️ Benefits

• Short-term incentive plan (Medtronic Incentive Plan).

• Health insurance.

• Dental insurance.

• Vision insurance.

• Health Savings Account.

• Healthcare Flexible Spending Account.

• Life insurance.

• Long-term disability leave.

• Dependent daycare spending account.

• Tuition assistance/reimbursement.

• Simple Steps global well-being program.

• Incentive plans.

• 401(k) plan with employer contribution and match.

• Short-term disability.

• Paid time off.

• Paid holidays.

• Employee Stock Purchase Plan.

• Employee Assistance Program.

• Non-qualified Retirement Plan Supplement.

• Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

• Paid sick time for temporary employees as required by applicable state law.