Executive Administrative Assistant – Sales

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee executive calendars by arranging meetings, appointments, and travel plans.

• Facilitate both internal and external meetings, which includes preparing agendas, meeting materials, organizing room setups, and following up on action items.

• Draft and refine correspondence, presentations, reports, and various business documents.

• Act as a liaison between executives, employees, clients, and outside partners.

• Manage calls, emails, and other forms of communication, responding or escalating as necessary.

• Ensure the confidentiality of files, records, and sensitive information with utmost discretion.

• Monitor deadlines, action items, and significant deliverables for executives.

• Assist in the planning and execution of events, leadership meetings, and special initiatives.

• Handle expense reports, invoices, and purchase requests as required.

• Organize and sustain office systems, records, and administrative workflows.

• Support onboarding efforts, team communication, and departmental logistics.

• Anticipate the needs of executives and proactively address administrative challenges.

⛳️ Requirements

• Preferred: Associate’s or bachelor’s degree, or equivalent professional experience.

• Minimum of 5 years of administrative support experience for senior leaders or executives.

• High proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.

🏝️ Benefits

• Health insurance

• Retirement plans

• Flexible work arrangements

• Professional development