Events Manager – Contractor

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee comprehensive logistics for conferences, trade shows, and various marketing events, ensuring alignment with commercial and marketing objectives.

• Assist in pre-event planning activities, which encompass venue coordination, booth design specifications, and timeline development.

• Collaborate remotely with on-site teams and vendors to guarantee smooth execution.

• Organize and order show services such as electrical setups, internet access, furniture, A/V equipment, and other booth necessities as required.

• Manage booth setup and teardown logistics by collaborating with vendors and service providers to ensure a professional presentation and brand consistency.

• Oversee inventory of exhibit materials, order promotional collateral, and track booth assets.

• Handle attendee registration processes for Artera team members and booth staffing requirements.

• Process and monitor sponsorship documentation, contracts, and related paperwork.

• Facilitate internal communication and coordination among Artera attendees.

• Develop and maintain relationships with event vendors, venues, and service providers.

• Negotiate contracts and ensure vendors meet their deliverables, timelines, and budget constraints.

• Monitor event expenses, process invoices, and ensure execution is cost-effective and within budget.

• Keep detailed records of event plans, vendor contracts, invoices, and transaction histories.

• Document event activities, vendor performance, and process enhancements for future events.

• Track and compile essential event metrics, including attendance, lead generation, and expenses for reporting purposes.

• Organize shipping logistics for event materials, including packing, labeling, and tracking shipments to and from venues.

• Arrange local courier services and coordinate material pickups and deliveries as necessary.

⛳️ Requirements

• 3-5 years of experience in event management, ideally within the urology or oncology sectors.

• Experience in coordinating and executing medical conferences.

• Proven ability to lead cross-functional initiatives, achieve results, hold vendors accountable, and manage changing priorities.

• Strong alignment with Artera’s values of Patient Success, Impact, Perseverance, Team Synergy, and Efficiency.

• Ability to operate in a lean and cost-effective manner.

• Results-driven attitude, with a commitment to fostering rapid and sustainable growth while delivering value to customers.

• Experience contributing to commercial success in fast-growing startups with rapidly evolving products in competitive environments.

• Exceptional communication and interpersonal skills, with the capability to build strong relationships with clients and internal stakeholders.

• Familiarity with Google Suite tools, including G-Drive, Google Sheets, Google Docs, and others.

🏝️ Benefits

• Comprehensive health and wellness benefits.

• Opportunities for professional development and growth.

• Collaborative and dynamic work environment.

• Flexible work arrangements.