Events Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee logistics for conferences, trade shows, customer events, webinars, internal meetings, and partner collaborations.

• Assist in executing more than 30 events each year across various business units, target audiences, and event formats.

• Manage relationships with vendors for venues, catering, audio/visual services, transportation, shipping, promotional items, and other event-related services.

• Facilitate attendee registrations, communications, lead collection tools, and onsite check-in procedures.

• Coordinate the shipping, tracking, and delivery of event materials, technology equipment, and branded promotional items.

• Develop and maintain event timelines, budgets, project trackers, and task lists to ensure initiatives progress smoothly.

• Collaborate with teams across Marketing, Sales, Product, Partner, and Operations to align event objectives, messaging, and execution with company priorities and KPIs.

• Assist in managing and maintaining a comprehensive enterprise event calendar to enhance visibility, planning, and coordination throughout the organization.

• Provide support during onsite and virtual events, troubleshooting issues and ensuring seamless execution.

• Keep track of inventory for event materials, giveaways, branded items, and event technology equipment.

• Oversee the company swag store, including inventory management and fulfillment assistance.

• Identify and pursue opportunities to enhance organization, processes, and the overall event experience.

⛳️ Requirements

• Possess 2–4 years of experience in supporting conferences, trade shows, webinars, customer events, or similar event initiatives.

• Highly organized with the ability to manage multiple projects, timelines, budgets, and moving components simultaneously.

• Demonstrate clear communication skills and collaborate effectively with both internal teams and external vendors.

• Stay adaptable and solution-focused in fast-paced environments with tight deadlines.

• Experience coordinating vendors, schedules, shipping, logistics, and event materials is essential.

• Proficient in Microsoft Office, Google Workspace, and event or project management software.

• Familiarity with supporting virtual or hybrid events using platforms like Microsoft Teams, Zoom, or Cvent.

• Attention to detail while maintaining a focus on the overall picture is crucial.

• Exhibit a positive and collaborative attitude, ready to assist wherever necessary.

• Willingness to travel for events when required (approximately 15%).

🏝️ Benefits

• Flexible Time Off (yes, really) – take what you need; we trust you to manage it.

• Medical, Dental & Vision – comprehensive coverage with HSA/HRA options.

• 401(k) with 4% match – we invest alongside you.

• Parental Leave – paid time for the moments that matter most.

• Life & Disability Insurance – built-in peace of mind.

• Wellness Support – resources for your mental and physical health.

• Free Colocation & Cloud Access – build and experiment in real environments.

• Work From Anywhere – remote-friendly by design.

• A low-ego, get-it-done culture – come as you are, do great work.