Event Coordinator

This is a fully remote position, open to applicants in Kenya.

📋 Description

• Oversee and coordinate various elements of client events to guarantee smooth execution and high-quality outputs.

• Log into and manage several accounts, including Slack, Asana, Gmail, and Google Drive.

• Monitor and reply to emails from more than 15 client inboxes within 24 hours (ideally within 3 hours).

• Prepare and dispatch daily outgoing emails that include registration updates and event reminders.

• Update client event campaigns with pertinent event information, client SOP details, and notes from upcoming meetings.

• Review events scheduled for 30, 60, and 90 days in advance, in addition to active and pending events.

• Complete event masters for all upcoming events assigned to clients.

• Inspect all client event websites, microsites, forms, and mobile views for correctness.

• Confirm that event details correspond with the event master, covering company name, event name, dates, times, location, and branding.

• Check spelling, grammar, and links on all deliverables.

• Test registration forms to ensure required fields (name, email, company, phone number) are present.

• Collaborate with project managers, sales teams, and HR to facilitate smooth event execution.

• Participate in client meetings, take comprehensive minutes, and follow up on action items.

• Assign tasks in Asana and ensure timely completion of all tasks.

• Organize Google Drive files for each client and event, applying consistent naming conventions.

• Save and link invitation files (PDF and PNG) in the event master.

⛳️ Requirements

• A minimum of 2 years of experience in event coordination, project management, or a related field.

• Proficient in Slack, Asana, Gmail, Google Drive, Wix, Canva, Zoom, and Slicktext is an advantage.

• Strong organizational and time-management abilities.

• Exceptional written and verbal communication skills.

• Keen attention to detail and accuracy while managing multiple tasks.

• Capability to work independently and proactively in a remote setting.

• A proactive problem-solver with a positive "can-do" attitude.

• Comfortable in a fast-paced, dynamic environment.

• Dependable and tech-savvy, with minimal connectivity issues.

🏝️ Benefits

• Opportunity for professional growth and development.

• Flexible work environment with remote options.

• Collaborative team culture.