Environmental Project Assistant

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Assist project managers with coordination, documentation oversight, and daily administrative tasks.

• Prepare and manage project-related claims, eligibility requests, and necessary permit documentation.

• Evaluate pre-bill packages and support the accounts payable review and approval processes.

• Submit invoices via client portals such as ENFOS, SNOW, Project Forum, and email systems.

• Maintain project documentation, trackers, spreadsheets, and essential reporting tools.

• Update project management systems and aid in ongoing project coordination.

• Collaborate with project managers, accounting teams, and clients.

⛳️ Requirements

• A high school diploma or GED is mandatory; an associate's or bachelor's degree is preferred.

• A minimum of 2 years of experience in project coordination, project administration, accounting support, invoicing, or a related administrative position.

• Strong organizational and time management abilities, with the capability to juggle multiple priorities and deadlines.

• Familiarity with invoicing processes, client portals, financial documentation, or project tracking systems.

• Proficiency in Microsoft Office, especially Excel, Outlook, and Word.

• Outstanding written and verbal communication skills with a focus on client relations.

• Keen attention to detail and a dedication to producing accurate, high-quality work.

• Ability to work autonomously in a remote setting while collaborating with cross-functional teams.

• Experience in supporting engineering, environmental consulting, construction, infrastructure, or project-driven businesses is advantageous.

🏝️ Benefits

• Comprehensive medical, dental, and vision plans with various options, including no-cost employee-only medical coverage.

• Vacation leave.

• Paid holidays.

• Sick & safety leave (SSL).

• Paid parental leave.

• 401(k) plan with company match.

• Life, AD&D, and Disability insurance.

• Approved PPE provided at no cost.

• Reimbursement for prescription safety glasses and protective footwear.

• Career advancement opportunities, learning resources, and development programs.

• Internal certifications for specific skills.

• Support for obtaining external credentials through tuition reimbursement.

• Employee Communities (ECs).

• Reasonable accommodations available to assist employees in balancing personal and professional responsibilities.