Document Controller Specialist

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Receive documents from internal or external teams, verify their integrity, and log them into the system with appropriate metadata (e.g., project number, date, author, version).

• Assign categories and tags according to predefined taxonomies.

• Store documents in centralized repositories.

• Ensure that only the most recent version is available to users, archiving previous versions with traceability.

• Configure access levels based on roles.

• Manage access requests and permission audits.

• Send documents to stakeholders following predefined workflows.

• Serve as a liaison between technical teams, legal teams, clients, and suppliers to address documentation inquiries.

• Participate in project meetings to identify documentation needs and critical deadlines.

• Ensure that documents comply with internal (e.g., corporate templates) and external regulations.

• Review repositories to identify obsolete, duplicate, or misclassified documents.

• Generate compliance reports for management or external audits.

• Implement document retention policies.

• Manage documents related to bids, contracts, technical plans, or operating manuals.

• Create dashboards or weekly/monthly reports on the status of documentation.

• Address urgent requests (e.g., retrieval of previous versions, correction of metadata errors).

⛳️ Requirements

• Experience in project-based documentation management roles.

• Proficiency in Microsoft Office 365: Word, Excel, PowerPoint, SharePoint, Teams, OneDrive, Planner.

• Experience with version control systems.

• Project Management (PM) skills.

• Knowledge of international standards: ISO 15489 (Document Management), ISO 9001 (Quality).

• Ability to design and implement metadata structures for efficient document classification and retrieval.

• Process automation experience using tools like Power Automate (Microsoft).

🏝️ Benefits

• Competitive base salary.

• Major medical expenses insurance (includes dental and vision).

• 15 days of Christmas bonus.

• 25% vacation bonus.

• 12 vacation days starting from the first year.

• Social security (IMSS).

• Biweekly grocery vouchers.