Divorce and Family Law Case Assistant

This is a fully remote position, open to applicants in Brazil, +1 more state.

📋 Description

• Assist in enhancing internal workflows and administrative projects.

• Produce billing and operational reports upon request.

• Oversee accounts receivable and follow up on pending balances.

• Process client payments while ensuring accurate billing records are maintained.

• Draft attorney invoices for review and dispatch.

• Engage professionally with clients, courts, opposing counsel, and third-party vendors.

• Schedule attorney calendars, consultations, hearings, mediations, and client meetings.

• Keep precise electronic client files and case documentation within case management systems.

• Prepare and organize submissions through the Florida e-Filing Portal.

• Uphold strict confidentiality regarding all client, legal, and financial data.

• Manage retainer replenishment requests and communicate trust payments.

• Track attorney time entries and assist with monthly billing audits.

• Support new client onboarding and the preparation of engagement agreements.

• Draft, proofread, and format pleadings, motions, discovery documents, correspondence, notices, and other legal paperwork.

⛳️ Requirements

• Availability Monday through Friday, 8:30 AM to 5:30 PM EST.

• Minimum of 2 years of experience as a Legal Assistant or Legal Secretary.

• Experience in Family Law is strongly preferred.

• Familiarity with legal billing and accounts receivable is preferred.

• Experience providing support to attorneys and legal teams in a remote setting is preferred.

• Proficient in PracticePanther, Lawmatics, LawPay, NetDocuments, Microsoft Office Suite, Microsoft Teams, Adobe Acrobat, and Outlook.

• Strong verbal and written communication abilities.

• Capability to manage confidential legal and financial data.

• Excellent organizational and time management skills.

• Aptitude for handling multiple tasks while ensuring accuracy.

• Comfortable working autonomously with minimal supervision.

• Skills in legal document preparation and formatting.

• Proficiency in legal proofreading and quality assurance.

• Support for Family Law cases.

• Management of electronic filing systems.

• Coordination of calendars and schedules.

• Strong client communication and customer service skills.

• Assistance with legal billing.

• Management of accounts receivable.

• Preparation and review of invoices.

• Payment processing and bookkeeping.

• Proficient in case management software.

• Ability to work independently in a remote environment.

🏝️ Benefits

• Competitive salary.

• Paid Time Off.

• Bonuses.

• Completely remote/home-based position.

• Full-time, long-term career opportunities.

• Parental Leave.

• Opportunities for professional development and training.

• Dedicated team support.

• Alignment with our clients' core values.