Data Entry Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Input, update, and maintain extensive project data within a tailored Airtable-based ERP system.

• Accurately and consistently transfer structured data from Excel or Google Sheets into Airtable grids.

• Enter detailed product and project information, including item descriptions, quantities, dimensions, finishes, specifications, pricing, costing, and other pertinent data.

• Upload and manage related product images, finish references, specifications, and additional supporting files within the database.

• Ensure all data fields are complete, consistent, and correctly formatted prior to submission or system updates.

• Provide basic data entry assistance in Xero, encompassing invoice information, purchase order details, and other finance-related data.

• Process ongoing project updates, which include adding items, removing items, adjusting quantities, updating specifications, and accommodating client-requested changes.

• Adhere to structured workflows for managing approved changes before updating internal systems.

• Carefully review source files and flag any missing, inconsistent, or unclear information before proceeding.

• Maintain a high level of accuracy to avoid downstream issues related to pricing, costing, invoicing, procurement, and project management.

• Collaborate with the client's finance and operations teams to clarify details and ensure data alignment.

• Assist in data verification and validation processes to minimize errors and enhance system accuracy.

⛳️ Requirements

• Prior experience in data entry, data processing, database management, administrative support, or a comparable role.

• Exceptional attention to detail and a commitment to high accuracy when managing numerical and text-based information.

• Proficient in Microsoft Excel or Google Sheets.

• Experience working with large datasets featuring multiple fields, attributes, and supporting documents.

• Capable of following structured processes while adapting to changing workflows.

• Strong organizational and time management abilities.

• Comfortable managing repetitive tasks while maintaining focus and consistency.

• Able to meticulously review information and identify potential errors, gaps, or inconsistencies.

• Good communication skills and a willingness to seek clarification when instructions or source data are ambiguous.

• Nice to Have: Experience with Airtable, ERP systems, CRM systems, project databases, procurement data, product data, or Xero is a plus, but not mandatory.

• Understanding of how data influences downstream processes such as pricing, inventory, and invoicing.

🏝️ Benefits

• Holidays: Recognized China holidays, with some flexibility for significant Philippine holidays as required.