Corporate Paralegal

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the preparation and submission of periodic and current reports, such as Forms 10-K, 10-Q, and 8-K.

• Manage filing logistics in collaboration with internal teams, external counsel, auditors, investor relations, and financial printers or filing agents.

• Provide support for EDGAR submissions, exhibit management, and the assembly of filing packages.

• Aid in Section 16 filings, including Forms 3, 4, and 5, while maintaining the Section 16 insider list.

• Oversee the insider trading policy, manage trading windows, track blackout periods, and support Rule 10b5-1 plans.

• Prepare and manage D&O questionnaires and keep related records for directors and officers.

• Assist with the annual proxy statement, logistics for annual meetings, and activities related to public companies.

• Support stock administration and equity-related matters, including cap table management, equity grant records, and beneficial ownership data.

• Facilitate Nasdaq listing compliance, notifications, and associated submissions.

• Prepare materials for the Board and committees, manage logistics, and coordinate scheduling.

• Administer access to board portals and related materials.

• Draft and maintain minutes, resolutions, action items, and follow-ups.

• Keep minute books, resolutions, and governance records for both domestic and international entities.

• Assist with state and subsidiary filings, annual reports, maintenance of good standing, and coordination with registered agents.

• Support litigation matters by organizing documents, tracking progress, and coordinating with outside counsel.

• Track and manage insurance claims along with the necessary documentation.

• Prepare responses for subpoenas and legal processes, coordinating the collection and production of required materials.

• Utilize AI tools and legal technology to enhance efficiency in filing preparation, records management, and recurring workflows.

• Collaborate with attorneys, Legal Operations, Finance, and other teams to ensure timely progress and adherence to deadlines.

• Undertake additional responsibilities as needed.

⛳️ Requirements

• Highly organized and detail-oriented, demonstrating a proven ability to manage deadline-driven filing and governance schedules.

• Experience as a corporate or public-company paralegal, preferably with a focus on supporting SEC filings, Section 16, board preparation, and entity management.

• Strong judgment and discretion when handling confidential and material non-public information.

• Experience providing support to a Corporate Secretary, Board of Directors, and senior executives with sensitive, market-sensitive materials.

• Proactive, reliable, and solutions-focused, exhibiting a strong sense of ownership and accountability.

• Comfortable with AI tools and legal technology, or keen to adopt them in a legal support context.

• Excellent communicator with the ability to collaborate effectively with attorneys, executives, and cross-functional teams.

• Minimum educational requirement: Bachelor’s degree or equivalent combination of education, training, and/or experience.

• Paralegal certificate from an ABA-approved program is preferred.

• At least 8 years of corporate or public-company paralegal experience, ideally encompassing both law firm and in-house experience.

• Working knowledge of SEC reporting requirements, Section 16, Nasdaq listing standards, and public-company governance practices.

• Familiarity with public-company filing tools and processes (e.g., EDGAR, XBRL, Section 16 filing agents), board portals (e.g., Diligent or Boardvantage), and entity management software.

• Experience in supporting stock administration and equity plan records is advantageous.

• Knowledge of litigation, insurance claims, or subpoena and legal process support is a plus.

• Comfort with AI tools to enhance efficiency, or a genuine willingness to learn and become proficient in them.

• Experience in a public technology or SaaS company is a plus.

🏝️ Benefits

• Comprehensive healthcare benefits (100% coverage for family healthcare premiums).

• Competitive salary.

• 401K matching.

• RSU equity awards.

• Flexible vacation policy.

• Maternity and paternity leave.

• MacBook Pro for work, along with a generous stipend to personalize your workstation.

• Childcare bonus.

• Commuter benefits.

• A culture that promotes a healthy work-life balance.