Contract Specialist II

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Provide support for pre-award acquisition activities related to assigned purchase orders, task orders, and contracts, encompassing market research, procurement planning, historical procurement analysis, and coordination of reviews.

• Assist program offices in creating comprehensive and precise procurement packages, ensuring that requirements are adequately prepared to advance through the acquisition process.

• Prepare, edit, and organize documentation for solicitations and acquisition files, including Requests for Proposals, Requests for Quotes, Invitations for Bids, combined synopsis/solicitations, memorandums, checklists, determinations, and findings.

• Draft pre-solicitation and solicitation notices for review and distribution through relevant acquisition channels, such as SAM.gov, GSA eBuy, NITAAC, NASA SEWP, and agency-specific platforms.

• Aid in small business procurement actions, including 8(a) offering letters, coordination with the Small Business Administration, and the entry of necessary information into the Small Business Customer Experience system.

• Collaborate with government-wide acquisition contract vehicles and servicing agencies when procurements are executed through GWACs or other interagency acquisition methods.

• Assist with vendor communications, pre-proposal conferences, evaluation meetings, and other discussions related to procurement.

• Support technical and past performance evaluations by facilitating discussions, organizing evaluation materials, assisting with scoring and ranking documentation, and preparing source selection support documents.

• Analyze the business and pricing aspects of offers or quotes, assist with negotiation objectives, document findings, and support discussions and recommendations for awards.

• Prepare award documents, supporting materials, award notices, feedback for unsuccessful offerors, debriefing materials, and procurement data reports in FPDS.

• Assist with post-award contract administration, including kick-off meetings, unilateral and bilateral modifications, option notices, administrative actions, and documentation of contract terms and conditions.

• Provide acquisition support and guidance to program officials and contractors regarding contract administration issues.

• Assist with de-obligation actions across various contract types, including Firm-Fixed-Price and cost-type contracts.

• Create, maintain, and submit comprehensive digital contract files for purchase orders, task orders, contracts, and modifications in line with required timelines.

• Respond to data requests, participate in workload meetings, and deliver timely support to contracting personnel and program stakeholders.

⛳️ Requirements

• A minimum of 5 years of experience in supporting federal acquisition, procurement, or contract administration functions.

• FAC-C or an equivalent certification.

• Proficient understanding of federal contracting processes, including pre-award, solicitation, evaluation, award, and post-award activities.

• Experience in preparing or reviewing acquisition documentation such as RFQs, RFPs, IFBs, combined synopsis/solicitations, memorandums, checklists, award documents, and contract modifications.

• Familiarity with FAR-based procurement requirements, contract file documentation, market research, and acquisition planning.

• Experience in supporting vendor communications, evaluation documentation, award packages, and procurement reporting.

• Capability to manage multiple procurement actions, meet deadlines, and maintain organized electronic contract files.

• Excellent written and verbal communication skills with the ability to coordinate effectively with contracting officers, program offices, vendors, and other stakeholders.

• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams.

• Preferred Qualifications

• Experience supporting civilian federal agencies, HHS, CDC, or acquisition environments related to public health.

• Familiarity with acquisition systems and platforms such as SAM.gov, GSA eBuy, NITAAC, NASA SEWP, FPDS, SBCX, or similar federal procurement systems.

• Experience in supporting small business coordination, including 8(a) procurements and SBA documentation.

• Familiarity with various contract types, including Firm-Fixed-Price, task orders, purchase orders, and cost-type contracts.

• FAC-C, DAWIA, or other acquisition-related certifications are a plus.

🏝️ Benefits

• Employer-provided paid Medical / Dental / Vision insurance.

• Employer matching 401K plan.

• Paid Time Off (PTO).

• 11 Federal Holidays.

• Additional voluntary benefits including Short / Long Term Disability, Term Life, and AD&D Insurance.