Contract Management Support

This is a fully remote position, open to applicants in California.

📋 Description

• Manage and supervise active contracts and procurement agreements.

• Ensure adherence to legal and regulatory requirements.

• Assist contract managers with the assessment of task orders, invoices, and amendments.

• Conduct procurement procedures, market research, contract analysis, and provide recommendations.

• Collaborate with contractors to clarify contractual obligations and address issues under the guidance of the Contract Manager.

• Coordinate with legal, finance, and other departments.

• Implement contract management policies and procedures while identifying areas for improvement.

• Maintain a centralized repository for contracts and manage electronic contract files and databases.

• Monitor contractual terms, deliverables, deadlines, contractor performance, compliance metrics, and vendor performance.

• Draft, revise, and review correspondence, meeting materials, and performance reports.

• Compile data for audit preparedness, monthly reports, and special projects.

• Facilitate contract amendments, renewals, and terminations.

• Gather documentation and coordinate corrective actions for compliance issues related to contracts.

• Conduct post-award contract evaluations and document lessons learned.

• Maintain updated knowledge of procurement regulations and refresh training materials, templates, and job aids.

• Create standardized tools, templates, processes, guides, manuals, and e-learning modules for procurement and contract administration.

• Assist in internal audits and external reviews by providing contract documentation and evidence of compliance.

• Offer training and guidance on contract-related matters.

• Review and provide technical advice on contractor invoices.

• Oversee contract-lifecycle documentation and maintain organized files.

• Validate documentation and approvals for personnel and subcontractor support.

• Respond to customer and supplier inquiries regarding order status, changes, and cancellations.

• Compile invoicing and investigation records, reviewing contractor and subcontractor payroll.

• Analyze, prepare, and authorize invoices in accordance with contract terms and scope.

• Compare prices, specifications, and delivery dates for contractual documentation.

• Perform other assigned responsibilities in support of the PDS and CAHSR office.

⛳️ Requirements

• BA/BS degree plus 4 years of relevant experience or a demonstrated equivalency of experience and/or education.

• A Bachelor’s Degree or higher from an accredited institution in Business, Acquisitions, Legal, or a related field is preferred.

• At least four years of experience in contract management, contractual terms, pricing structures, pricing tools and data systems, project support, finance, contracting, or proposals.

• FAC-C Professional certification or an equivalent qualification.

• Ability to foster continuous improvement in a team setting and collaborate effectively with other departments.

• Strong interpersonal and communication abilities.

• CFCM, CPCM, or Federal Contracting Warrant certification.

🏝️ Benefits

• Medical, dental, and vision insurance.

• Life, AD&D, and disability coverage.

• Paid time off.

• Leaves of absence.

• Voluntary benefits and perks.

• Flexible work arrangements.

• Well-being resources.

• Employee assistance program.

• Business travel insurance.

• Recognition awards for service.

• Retirement savings plan.

• Employee stock purchase plan.

• Award-winning training and development opportunities.

• Resources for enhancing technical expertise and leadership skills.