Contract Management Support

This is a fully remote position, open to applicants in California.

📋 Description

• Manage and supervise active contracts and procurement agreements.

• Ensure adherence to legal and regulatory requirements.

• Assist contract managers in reviewing task orders, invoices, and amendments.

• Offer in-depth analysis and recommendations for the prompt delivery of goods and services.

• Collaborate with contractors to clarify contractual obligations and resolve issues under the direction of the Contract Manager.

• Coordinate with legal, finance, and other departments.

• Implement contract management policies and procedures while identifying areas for improvement.

• Maintain a centralized repository for contracts along with organized electronic contract files and databases.

• Monitor contractual terms, deliverables, deadlines, contractor performance, and vendor compliance metrics.

• Draft and review correspondence, meeting materials, reports, spreadsheets, documents, and emails.

• Coordinate modifications, renewals, and terminations of contracts.

• Assist with issues related to contract compliance, corrective actions, audits, and external reviews.

• Conduct reviews of contracts post-award and document lessons learned.

• Maintain procurement regulations, training materials, templates, job aids, instructional guides, reference manuals, and e-learning modules.

• Develop standardized tools, templates, and processes for procurement and contract administration.

• Provide training and technical assistance on contract-related matters and invoice verification.

• Manage contract documentation throughout the entire contract management life cycle.

• Verify personnel and subcontractor support documentation prior to invoice submission.

• Address inquiries from customers and suppliers regarding orders, modifications, and cancellations.

• Collect and review payroll from contractors and subcontractors and communicate any non-compliance issues.

• Analyze, prepare, and approve invoices in accordance with contract language and scope.

• Compare prices, specifications, and delivery timelines to support contractual documentation.

• Perform additional duties as assigned to support the PDS and CAHSR office.

⛳️ Requirements

• BA/BS degree plus 4 years of relevant experience, or a demonstrated equivalency of experience and/or education.

• A Bachelor’s degree or higher from an accredited institution in Business, Acquisitions, Legal, or a related field is preferred.

• A minimum of four years of experience in contract management, including familiarity with contractual terms, pricing structures, pricing tools, data systems, project support, finance, contracting, or proposals.

• FAC-C Professional certification or equivalent is required.

• Ability to foster continuous improvement in a team environment and collaborate effectively with other departments.

• Excellent interpersonal and communication skills.

• CFCM, CPCM, or Federal Contracting Warrant is preferred.

🏝️ Benefits

• Medical, dental, and vision benefits.

• Life and AD&D insurance.

• Disability insurance.

• Paid time off.

• Leaves of absence.

• Voluntary benefits.

• Employee perks.

• Flexible work options.

• Well-being resources.

• Employee assistance program.

• Business travel insurance.

• Service recognition awards.

• Retirement savings plan.

• Employee stock purchase plan.

• Award-winning training and development programs.

• Resources to enhance technical expertise and leadership skills.