Contract Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the entire contract administration lifecycle for solar construction initiatives.

• Manage Contracts

• Create a list of contract notification requirements. Dispatch and monitor notifications.

• Identify and monitor contractor monthly or periodic submissions (project reports, schedules, etc.).

• Prepare and oversee the list of contract milestones and closeout submissions.

• Administer and finalize Builders Risk Insurance (BRI) as necessary.

• Handle all required bonds (P&P, driveway, etc.) as necessary.

• Monitor land lease obligations.

• Track requirements for the Interconnection Agreement (IA).

• Monitor insurance expiration dates for both Owner and Contractor.

• Keep track of permit requirements and their expiration dates (Conditional Use Permit, Building Permits, etc.).

• Monitor expiration dates for ESA Phase 1.

• Accounts Payable

• Generate Purchase Orders for vendors, contractors, and supplies.

• Review invoices from vendors and subcontractors.

• Confirm accounting codes.

• Ensure all necessary documentation and lien waivers are submitted.

• Verify that conditional and unconditional lien releases are provided prior to payment disbursement.

• Confirm that the invoice aligns with the PO or Pay Application.

• Validate that the equipment or service was delivered (inspection reports, etc.).

• Code and submit to the Approver within the AP Software.

• Monitor and communicate project AP with vendors and contractors.

• Finance

• Assist in the preparation, submission, and tracking of finance documents, including:

• Requirements for construction loan and tax equity closing.

• Monthly draw requirements for construction loan and tax equity.

• Project status updates.

• Compliance

• Administer and track the Project Compliance matrix and deliverables for:

• Prevailing Wage.

• Apprenticeship.

• Domestic Content.

• Other compliance program requirements.

• Ensure submission of wage determinations.

• Document Management

• Organize and manage project documentation, including revision control using the PX Platform.

⛳️ Requirements

• A minimum of 5 years of direct experience in a General Contractor, EPC firm, or IPP, preferably in commercial or industrial solar or battery storage construction.

• Proven track record of successful renewable energy project construction outcomes.

• Familiarity with the solar sector.

• Strong organizational and time management abilities.

• Capability to be self-driven and collaborate within a team focused on achieving the goals and objectives that signify project success.

• Excellent verbal and written communication skills with keen attention to detail.

• Ability to make informed judgments that appropriately balance risks with business goals.

• A desire for continuous learning and improvement, driven by intellectual curiosity.

• Self-starter with a robust work ethic, adept at managing multiple competing priorities.

• Capacity to work both independently and as part of a cohesive team.

• Proficiency in project management software and tools.

• Outstanding communication and interpersonal abilities.

• Capability to manage several projects concurrently.

• Understanding of regulatory requirements pertinent to solar energy projects.

🏝️ Benefits

• At SolAmerica Energy, we offer a competitive salary complemented by a comprehensive benefits package that includes equity-based compensation and potential performance bonuses.

• Our total rewards philosophy is designed to empower our employees to thrive both professionally and personally, cultivating a culture that values work/life balance as we pursue our collective business goals.

• Additionally, we provide a monthly stipend for communication costs, and all health insurance benefits become effective on Day 1. Now is an exciting opportunity to join SolAmerica Energy!