Contract Accounts Payable Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Efficiently process incoming invoices with precision, ensuring correct vendor setup, GL coding, and departmental allocation.

• Examine invoices for completeness and follow up on any missing or incorrect details.

• Oversee the AP inbox and direct inquiries or requests to the suitable internal stakeholders.

• Facilitate the onboarding of new vendors in our accounting system and keep vendor records current.

• Address vendor inquiries with clear and professional communication.

• Match invoices with agreements or supporting documentation when necessary.

• Reconcile vendor statements with AP records and identify discrepancies.

• Reconcile corporate credit card transactions and investigate any declined charges.

• Assist with weekly payment runs by preparing payment batches and updating trackers.

• Maintain well-organized digital records to support audits, reporting, and month-end closing.

• Aid in light month-end activities, such as compiling invoices for accruals.

• Contribute to ongoing improvements in AP processes and data cleanup initiatives.

⛳️ Requirements

• Mid-level accounts payable experience - we are specifically not seeking entry-level candidates.

• Strong understanding of accounting principles, including accruals and prepaid amortizations (a degree isn't necessary if this knowledge has been acquired through practical AP experience).

• Experience in a startup environment is highly advantageous.

• Excellent attention to detail and a strong commitment to data accuracy.

• Clear, professional written communication abilities.

• Ability to manage routine, deadline-oriented tasks in a remote setting, maintaining composure even under pressure.

• Openness to ask questions, highlight issues, and escalate matters as needed.

• Familiarity with Ramp is a benefit, particularly Ramp Bill Pay.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance plans.

• Flexible work hours and remote work options.

• Generous vacation and paid time off policies.

• Opportunities for professional development and career advancement.