Construction Administrative Virtual Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in creating comprehensive estimates and proposals.

• Organize project data, pricing, materials, and relevant documentation.

• Aid in commercial bidding and estimating processes.

• Prepare invoices and other necessary project paperwork.

• Keep project records well-organized.

• Follow up with clients about estimates, invoices, and project progress.

• Send progress images and regular project communications.

• Help convey schedule, material, or project updates as instructed.

• Monitor outstanding client follow-ups and next steps.

• Manage recurring computer-based and back-office tasks.

• Maintain client and project information accurately.

• Assist with CRM management as new systems are introduced.

• Organize documents, images, estimates, and invoices efficiently.

• Support other administrative duties as assigned.

• Create approximately 1–2 straightforward Facebook project update posts weekly.

• Utilize project images and details provided by clients.

• Leverage AI tools like ChatGPT or Claude to help with captions while ensuring content remains natural and personalized.

• Familiarize yourself with the owner's processes and gradually assume more responsibilities.

• Deliver services professionally in accordance with agreed timelines, guidelines, and deliverables.

⛳️ Requirements

• Prior experience in administrative or business support is essential.

• Experience in construction, contracting, or home services is preferred.

• Familiarity with estimating or invoicing is advantageous.

• Experience in commercial construction is a plus.

• Strong computer literacy and organizational abilities are required.

• CRM experience is preferred.

• Excellent written English communication skills are necessary.

• Experience with AI productivity tools is an advantage.

• Basic social media experience is beneficial.

• Knowledge of GoHighLevel is desirable (client will transition to this at some point).

• Proficiency in Microsoft Office / Google Workspace is required.

• Familiarity with Microsoft Excel / Google Sheets is essential.

• Knowledge of ChatGPT / Claude is beneficial.

• Understanding of Facebook/Instagram is required.

• Must be organized and detail-oriented.

• Comfortable working with numbers, estimates, and documentation.

• Strong follow-through capabilities are necessary.

• Proactive attitude and ability to work independently are essential.

• Comfortable communicating with construction clients.

• Ability to learn the owner's processes and gradually take on additional responsibilities.

• Comfortable utilizing AI tools to enhance efficiency.

• Availability for 20 contracted hours per week, Monday through Friday.

• Flexibility to work during CST business hours is required.

• Native or near-native English accent is a must.

• Preference for female candidates.

🏝️ Benefits

• Competitive compensation rates.

• Weekly payment schedule.

• A variety of open roles are available.

• Free training and opportunities for skill enhancement.

• Ongoing support and guidance.

• A vibrant community always ready to assist you.