Construction Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and follow up with subcontractors concerning schedules, appointments, and project updates.

• Manage calendars, schedules, and daily administrative tasks efficiently.

• Monitor and arrange incoming emails while ensuring prompt responses.

• Engage with vendors, subcontractors, and project stakeholders through phone calls, emails, and text messages.

• Maintain organization and progress of projects utilizing JobTread software.

• Document notes during meetings and keep track of action items.

• Assist in ensuring construction projects stay on schedule and are accurately documented.

• Provide support with general administrative and operational tasks as necessary.

• Uphold professional and friendly communication while ensuring accountability from subcontractors and vendors.

⛳️ Requirements

• Proficient in advanced English communication skills, both written and verbal.

• Prior experience in assisting construction projects or operations.

• Experience in managing subcontractor coordination and follow-up.

• Strong organizational skills and ability to multitask effectively.

• Comfortable with making calls and consistently following up with vendors and subcontractors.

• Capable of working independently and proactively addressing problems.

• Experience in managing schedules, emails, and administrative tasks.

• Excellent attention to detail and ability to prioritize tasks efficiently.

• Previous experience as a Construction Administrative Assistant, Project Coordinator, Construction Coordinator, or a similar position.

• Familiarity with construction workflows, timelines, and vendor coordination.

• Knowledge of project management or construction management software.

• Ability to maintain professionalism in fast-paced environments.

• Personable, straightforward, and honest communication style.

• Experience with JobTread is a significant advantage.

🏝️ Benefits

• Full-Time opportunity.

• 100% remote position.

• Chance to work with an expanding construction-focused company.

• Collaborative and supportive work environment.

• Exposure to U.S.-based construction operations and project coordination.