Construction Administrative Assistant

This is a fully remote position, open to applicants in United States, +8 more states.

📋 Description

• Prepare and oversee construction-related documentation, including change orders, purchase orders, and service agreements.

• Maintain precise project logs, records, and filing systems for ongoing projects.

• Monitor project-related financial documents and support invoicing and bookkeeping efforts.

• Ensure that documentation is organized, up-to-date, and easily accessible to the project team.

• Collaborate with vendors and subcontractors in both English and Spanish.

• Request quotes, manage bids, and track commitments from vendors and subcontractors.

• Communicate with clients and customers, providing project updates and addressing any concerns.

• Draft and send professional correspondence and emails.

• Provide administrative and clerical support to project managers and office personnel.

• Manage data entry, scheduling, calendar oversight, and ordering of office supplies.

• Assist with dispatching and coordinating workflows related to property management.

• Undertake additional administrative responsibilities and special projects as assigned.

⛳️ Requirements

• Full professional fluency in both English and Spanish, both written and spoken.

• Demonstrated experience as an Administrative Assistant, ideally within the construction, property management, or a related sector.

• Experience collaborating with property management companies and supporting dispatch or coordination workflows.

• Proficient in Google Workspace, encompassing Gmail, Docs, Sheets, Calendar, and Chat.

• Excellent written and verbal communication skills in both languages.

• Highly organized with a keen attention to detail and the capability to manage multiple priorities concurrently.

• Ability to work independently with minimal supervision in a fully remote setting.

• Availability from Monday to Friday during US Central Time business hours, with flexibility for occasional Saturdays.

• Reliable high-speed internet connection and a private, quiet workspace suitable for video conferencing.

• Proficiency in Microsoft Office 365, construction management tools, Wix, and relevant professional certifications are advantageous.

🏝️ Benefits

• Paid in USD, bi-monthly: every 15th and 30th.

• Paid Time Off in accordance with company policy.

• Observance of Holidays as per company guidelines.

• 100% remote work setup.

• Stable, long-term position.

• Clear responsibilities and opportunities for growth as the company expands.