Communications Project Manager

📋 Description

• The Communications Project Manager will oversee the coordination of cross-functional communications projects and act as the main point of contact between the Internal Communications team and internal stakeholders throughout the organization.

• This position is vital to the team's capability to execute complex, multi-stakeholder initiatives — including the organization's digital workplace modernization project — on schedule with clear accountability.

• Reporting to the Director of Enterprise Communications, the Communications Project Manager is expected to manage communications projects, coordinate stakeholder listening activities, establish a more intelligent communications metrics framework, and ensure governance for our digital workplace, creating a unified, data-driven, strategic communications system.

⛳️ Requirements

• Applicants must reside in the United States.

• Willingness to travel for the biannual Common App Retreat.

• Ability to develop and execute departmental strategies that align with organizational objectives.

• Capable of making informed decisions independently based on data and critical analysis.

• Proven track record of engaging and motivating cross-functional partners to meet common goals.

• Demonstrated ability to assess and enhance team performance and individual contributions.

• Critically analyzes team processes and capacity, identifying opportunities for growth and improvement.

• Excellent written communication skills, with the ability to distill complex information into clear, audience-appropriate materials such as briefs, status reports, and leadership presentations.

• Familiarity with internal communications practices and functions, including channel management and stakeholder engagement techniques.

• Proven intermediate skill in organizing and managing multiple simultaneous workstreams with competing priorities, deadlines, and dependencies.

• Skilled in building and nurturing cross-functional relationships, with the ability to navigate organizational dynamics and influence without direct authority.

• Able to operate with a high degree of independence and judgment in a rapidly changing environment with shifting scopes.

• Proficient in anticipating problems, proactively surfacing issues, and proposing solutions before they escalate.

• Capable of handling sensitive or confidential information with discretion and professionalism.

• Proficient in facilitating working sessions, coordinating stakeholder input, and steering group processes towards clear outcomes.

• 4-6 years of experience in internal communications, organizational engagement, or a related field, demonstrating progression into strategic or leadership roles.

• A bachelor's degree in communications, organizational studies, or a related field; or an equivalent blend of education and experience.

• Proven experience managing cross-functional projects with multiple stakeholders, defined deliverables, and accountability for timelines.

• The ideal candidate will have:

• Familiarity with digital workplace platforms, intranet ecosystems, or enterprise content management systems, with hands-on experience in the aggregator/hub platform landscape.

• Ability to design and maintain operational frameworks such as governance documents, editorial standards, or communications playbooks.

• Expertise in creating dashboards or reporting tools that highlight engagement data across multiple channels in a consistent, accessible format.

• Experience working in a communications or public relations capacity.

• Background in crafting written communications for internal audiences.

• Experience in building or contributing to communications governance frameworks or operational workflows.

• Proficiency with Google Suite.

• A passion for higher education is preferred.

🏝️ Benefits

• Work-Life balance

• Virtual-first office

• Paid Time Off (PTO)

• Seven company-wide holidays

• Nine floating holidays*

• Sick leave

• Monthly mental health day

• *Floating holidays prorated based on start date

• Virtual-first support

• Choice of PC or MAC laptop

• Option to select an external monitor, keyboard, mouse, and/or headset

• One-time office set-up stipend

• Monthly remote work stipend

• Monthly mobile stipend

• Financial security

• Market-based salaries

• Performance-based bonus

• 403(b) retirement plan

• 5% company contribution

• Additional 5% company match

• 3-year vesting schedule

• Participation may begin immediately

• Health & wellness

• Choice of two health insurance plans

• Health Savings Account, depending on health plan selection

• Medical Flexible Savings Account, depending on health plan selection

• Vision insurance

• Dental insurance

• Insurance coverage begins on the date of hire

• Dependent Care Flexible Spending Account

• Maven virtual clinic for women’s and family health

• Company-provided life and AD&D insurance

• Opportunity to purchase additional life insurance for self, spouse, and dependents

• Company-provided short and long-term disability insurance

• Career development

• Budgeted annual funds for professional development

• Growth opportunities within the company

• Additional perks

• Mutual of Omaha Employee Assistance Program

• Mutual of Omaha will preparation services

• Mutual of Omaha travel assistance

• Payroll deduction pet insurance through PinPaws

• 1Password family account

We are committed to fostering the best possible environment for our staff, providing opportunities for learning and growth. We aim to create a diverse, collaborative, team-oriented, and creative atmosphere where every individual feels empowered to contribute to our processes, decisions, planning, and culture.