Commercial Real Estate Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the principal's calendar, arrange meetings across different time zones, and verify appointments.

• Supervise and prioritize emails, compose responses, and follow up on outstanding matters.

• Professionally manage inbound and outbound calls and conduct client outreach upon request.

• Organize, update, and maintain contact and lead records in RealNex or a comparable CRE CRM.

• Import and export data between Excel/Google Sheets and the CRM; deduplicate and standardize data.

• Monitor entries and exits in the database, ensuring adherence to data hygiene standards and SOPs.

• Compile meeting notes, track action items, and oversee recurring tasks.

• Arrange travel, manage purchases, and handle basic bill payments in accordance with SOPs.

• Perform light research to support transactions, outreach efforts, and vendor coordination.

• Document workflows and SOPs, identify areas for improvement, suggest enhancements, and proactively prevent overlooked tasks.

⛳️ Requirements

• At least 1 year of experience as an Executive Assistant or in an operations/administrative role within commercial real estate.

• Direct experience in managing databases with a CRE CRM; RealNex is preferred or similar platforms.

• Proficient in Excel/Google Sheets, including data importing, cleaning, and basic formula usage.

• Proficient with Google Workspace.

• Excellent phone and email communication abilities with a professional demeanor when interacting with clients.

• Strong written and verbal communication skills in English.

• Availability to work Monday through Friday, from 8:00 a.m. to 12:00 p.m. Eastern Time, totaling 20 hours per week.

• Must have a computer with a minimum of 8GB RAM and an Intel i5 or AMD Ryzen 5 processor or better.

• Internet connection speed of at least 40MBPS.

• Noise-cancelling headset with an extended microphone and webcam.

• Backup computer and internet connection required.

• A quiet, dedicated workspace at home is necessary.

• Candidate must provide their own computer with an Intel Core i5 or similar or higher specifications.

🏝️ Benefits

• No benefits package included.