Commercial Real Estate Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the principal’s calendar, organize meetings across different time zones, and verify appointments.

• Manage and prioritize emails, draft replies, and follow up on outstanding items.

• Handle incoming and outgoing calls and perform client outreach as needed.

• Maintain, update, and refine contact and lead records within RealNex or a comparable CRE CRM.

• Import and export data between Excel/Google Sheets and the CRM; deduplicate and standardize data.

• Monitor individuals entering and exiting the database, ensuring adherence to data hygiene standards and SOPs.

• Compile meeting notes, track action items, and oversee recurring tasks.

• Arrange travel, purchases, and basic bill payments in accordance with SOPs.

• Conduct light research to assist with transactions, outreach efforts, and vendor coordination.

• Document workflows/SOPs, identify gaps, suggest enhancements, and prevent overlooked tasks.

⛳️ Requirements

• At least 1 year of experience as an Executive Assistant or in an operations/administrative role within commercial real estate.

• Practical experience in database management with a CRE CRM; RealNex is preferred or similar systems.

• Skilled in Excel/Google Sheets, including data importing, cleaning, and basic formulas.

• Proficient in Google Workspace.

• Excellent phone and email communication abilities with a professional demeanor when engaging with clients.

• Availability to work Monday through Friday, from 8:00 a.m. to 12:00 p.m. Eastern Time, totaling 20 hours per week.

• A computer with at least 8GB RAM and an Intel i5 or AMD Ryzen 5 processor or better.

• A minimum internet speed of 40MBPS.

• A headset featuring an extended noise-canceling microphone and a webcam.

• A backup computer and internet connection.

• A quiet, dedicated workspace at home.

• Proficiency in written and spoken English.

• Experience supporting a CEO, founder, or C-suite executive.

• Highly organized, reliable, detail-oriented, proactive, and focused on processes/SOPs.

• Adaptable to changing priorities; trainable and resourceful.

• Openness to starting part-time with the potential to increase hours.

🏝️ Benefits

• No benefits package included.