Clinician Scheduler

This is a fully remote position, open to applicants in Ohio.

📋 Description

• Develop and uphold schedules for multiple hospital locations at least 45 days prior to the commencement of each month.

• Utilize Shift Admin scheduling software to automatically generate schedules based on specific customizations, rules, and weightings.

• Foster relationships with providers to understand their scheduling preferences and hard stops.

• Examine requests, identify conflicts, propose solutions, and escalate unresolved matters as necessary.

• Compile historical data reports to assess future staffing requirements.

• Collaborate with credentialing, RDO, Directors, and other teams to ensure adequate staffing levels.

• Coordinate the use of cross-credentialed providers and their availability with other clinician schedulers.

• Schedule traveling physicians and maximize site allocations using Scheduling Optimization techniques.

• Guarantee that distributed availability ensures comprehensive staffing for all shifts.

• Optimize shift trades and blocking to reduce costs associated with traveling physicians.

• Ensure continuity of care, equity in shifts, and compliance with distribution policies.

• Schedule providers in accordance with budgeting tiers and clinician utilization priorities.

• Coordinate external clinician resources through locum companies as necessary.

• Adjust shift maps as instructed by site leadership.

• Modify schedules in collaboration with executive and site leadership under pressing deadlines.

• Partner with Physician/APP leaders to finalize ideal schedules prior to publication.

• Fill anticipated vacancies and last-minute open shifts.

• Communicate schedule modifications and secure agreement from relevant parties.

• Maintain provider satisfaction and clarify expectations regarding scheduling.

• Investigate complaints, analyze root causes, and resolve issues promptly.

• Set up Shift Admin and apply pay codes to automate payroll through Workday integration.

• Exercise discretion when policy deviations are necessary to meet deadlines.

• Communicate terms and premium rates effectively with providers.

• Fulfill on-call responsibilities as required.

• Escalate matters to clinician leadership when appropriate.

• Ensure consensus on scheduling policies and decisions.

• Analyze metrics and reports, and communicate findings effectively.

⛳️ Requirements

• Ability to operate and perform effectively within a dual and remote reporting framework.

• Strong organizational and problem-solving capabilities.

• Excellent communication and interpersonal skills.

• Ability to prioritize competing demands efficiently.

• Critical thinking and decision-making abilities.

• Professional demeanor and proficiency in phone communication.

• Advanced analytical skills.

• Capability to thrive in a multitasking work environment.

• Ability to maintain composure and patience in challenging situations.

• Skill in identifying and conveying emerging issues to management.

• Proficiency in operating personal computers using Windows.

• Strong command of Microsoft Office programs, including Outlook, Word, Excel, and Adobe Acrobat.

• Technical proficiency in scheduling software.

• Bachelor’s degree is preferred.

• Experience in creating and managing complex, fluid schedules.

• Preference for candidates with Shift Admin scheduling experience.

• Previous experience working with clinicians is preferred.

• Ability to sit for extended periods and review data on computer monitors.

• Close visual acuity is essential for performing the job.

🏝️ Benefits

• Options for medical, dental, and vision insurance.

• Health savings accounts (HSA) and flexible spending accounts (FSA).

• 401(k) contributions from both employees and employers.

• Paid time off, which includes vacation, sick leave, and company holidays.

• Paid parental leave and family support benefits.

• Short-term and long-term disability insurance coverage.

• Life insurance and accidental death & dismemberment (AD&D) insurance.

• Employee assistance programs and wellness resources.

• Additional compensation opportunities may include bonus eligibility, equity, or other incentive programs, depending on the role.

• Competitive benefits package and unlimited opportunities for career advancement.

• A strong support culture within the organization.