C-Level Executive Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Take ownership and manage the CFO's calendar across various Google accounts, ensuring effective prioritization, scheduling, and time management.

• Filter and oversee inbox communications, crafting responses and managing correspondence on behalf of the CFO.

• Organize meetings comprehensively: preparing agendas, materials, briefing documents, and ensuring follow-ups and action items are addressed.

• Supervise vendor and contract management across over 20 active vendors, which includes monitoring deliverables and performance.

• Manage renewal schedules, proactively identifying upcoming deadlines and negotiating timelines when necessary.

• Assist in exit readiness initiatives, including the coordination of documentation and preparation of M&A data rooms.

• Collaborate with legal teams on contracts, compliance, and documentation processes.

• Arrange and manage intricate travel plans, including multi-leg and international itineraries.

• Manage personal and property-related coordination tasks with a high degree of discretion and reliability.

• Develop and enhance internal systems utilizing tools such as Google Workspace, Slack, Notion, and DocuSign.

• Utilize AI tools (e.g., Claude, ChatGPT) to optimize workflows, automate tasks, and enhance efficiency.

⛳️ Requirements

• A minimum of 5 years of experience supporting C-level executives (preferably CFO, COO, or General Counsel).

• Demonstrated experience in a dynamic **e-commerce or DTC environment**.

• Significant experience in managing complex calendars, inboxes, and executive communications.

• Practical experience with vendor management, contract administration, and tracking renewals.

• Familiarity with legal coordination, compliance procedures, or M&A support (data rooms, due diligence, etc.).

• Advanced skills in Google Workspace, Slack, Notion, and DocuSign.

• Strong spreadsheet capabilities (data tracking, organization, and reporting).

• Knowledge of EOS/Traction frameworks is a considerable advantage.

• An AI-native mindset with proven use of tools like Claude or ChatGPT in everyday workflows.

• Outstanding written and verbal communication skills in English.

• Highly organized, detail-oriented, and adept at managing multiple priorities at once.

• Strong judgment and the ability to operate with discretion and confidentiality.

• Proactive, resourceful, and able to work with minimal supervision.

🏝️ Benefits

• Competitive salary.

• Flexibility to work remotely.