Business Administrator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• In this role, you will collaborate across various systems to deliver a comprehensive array of business support services, which includes recording, updating, and maintaining cloud-based systems (such as Microsoft Dynamics), generating and coordinating IMACs, and efficiently progressing orders from receipt to invoicing while also assisting the broader team with daily administrative tasks.

• You will facilitate daily sales needs within the quote to cash process by creating records in Dynamics and liaising with vendors.

• Prepare quotes for the sales team.

• Solicit quotes from vendors.

• Aid in processing renewals by generating quotes and overseeing the renewal mailbox.

• Support vendor and customer communication by keeping an eye on the shared delivery mailbox.

• Handle cancellation requests and effectively communicate them to suppliers and our internal accounts team to confirm client terminations.

• Ensure that Contacts and Accounts are accurately documented.

• Maintain ownership of Accounts & Opportunities.

⛳️ Requirements

• Previous experience as an administration assistant or in a business support role within a commercial setting.

• Prior experience in a project support capacity.

• Capability to drive project-based initiatives and manage tasks, schedules, deliverables, budgets, and project risks.

• Previous technical experience is advantageous, particularly with knowledge and understanding of the Microsoft Dynamics and Service Now platforms, ecosystems, and best practices.

• Proficient in Microsoft Suite, including Excel, Word, PowerPoint, and Outlook.

• Demonstrated compliance with established policies and procedures.

• Strong commercial awareness along with financial and analytical capabilities.

• Excellent communication skills at all levels, required for liaising with the management team and internal staff across various levels.

• Ability to take the initiative and be proactive.

• A self-starter capable of managing multiple tasks efficiently within tight deadlines.

• Strong analytical skills with meticulous attention to detail.

• Exceptional problem-solving and decision-making abilities.

• Highly organized.

• A quick learner who enjoys mastering new software, systems, and processes.

🏝️ Benefits

• You’re Valued. You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter.

• You’ll Grow. From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential.

• You’ll Belong. We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more.

• You’ll Work in Style. Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best.

• You’ll Work with Global Brands. We connect you with top international clients, allowing you to work directly with their teams and make a genuine impact. Whether you’re embarking on a new chapter or advancing in your career, Satellite Office is where you’ll discover more than just a job; you’ll find a career you can take pride in.