Bookkeeper

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure that books are maintained accurately and up-to-date in QuickBooks Online or the specified accounting platform.

• Record, categorize, and review all financial transactions.

• Oversee the maintenance of the general ledger and chart of accounts.

• Prepare and post both routine and adjusting journal entries.

• Reconcile bank accounts, credit card statements, payment platforms, and other balance-sheet accounts.

• Investigate and resolve any discrepancies that arise.

• Keep financial records and supporting documentation organized.

• Manage vendor invoices, payment schedules, vendor payments, contractor payments, and outstanding bills.

• Assist with the preparation and reporting of year-end 1099s.

• Generate invoices, record customer payments, monitor overdue amounts, and reconcile accounts receivable with the general ledger.

• Coordinate payroll processing with the payroll provider and review payroll reports.

• Record payroll activities and reconcile payroll-related accounts.

• Collaborate with management, the payroll provider, and external professionals to resolve payroll discrepancies.

• Support bookkeeping tasks related to California employees and payroll.

• Complete monthly bookkeeping tasks and close procedures on time.

• Prepare standard monthly financial statements, which include profit and loss, balance sheet, cash flow, accounts payable and receivable summaries, and budget-to-actual reports as needed.

• Provide management with clear, accurate, and well-organized financial reports.

• Track cash balances and upcoming financial obligations.

• Identify unusual transactions, missing documentation, or significant discrepancies and promptly inform management.

⛳️ Requirements

• Proven experience as a Full-Charge Bookkeeper, Senior Bookkeeper, Accounting Specialist, or a similar hands-on accounting role.

• Strong working knowledge of full-cycle bookkeeping processes.

• Experience with maintaining the general ledger, journal entries, and account reconciliations.

• Background in managing accounts payable and accounts receivable.

• Experience in coordinating payroll and reconciling payroll activities.

• Capability to complete monthly closing procedures and prepare standard financial statements.

• Proficient in QuickBooks Online or a similar accounting platform.

• Strong skills in Microsoft Excel or Google Sheets.

• Ability to independently organize recurring deadlines and keep financial records current.

• Meticulous attention to detail and a high degree of accuracy.

• Clear and professional communication skills, both written and verbal.

• Sound judgment in handling sensitive financial information.

• High standards of confidentiality, integrity, dependability, and follow-through.

• Ability to identify discrepancies, ask relevant questions, and escalate issues in a timely manner.

• Preferred: familiarity with California payroll bookkeeping and documentation.

• Preferred: experience in financial services, wealth management, registered investment advisory, or professional services firms.

• Preferred: experience in supporting a remote workforce and independent contractors.

• Preferred: experience with Gusto, Bill.com, Deel, Wise, Payoneer, or similar systems.

• Preferred: familiarity with contractor payments and international payment platforms.

• Preferred: experience working directly with an outside CPA, tax preparer, or fractional Controller.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Flexible work hours and remote work options.

• Opportunities for professional growth and development.

• Supportive work environment with a focus on teamwork and collaboration.

• Comprehensive benefits package including health, dental, and retirement plans.