AP Accountant

This is a fully remote position, open to applicants in Lithuania.

📋 Description

• Take responsibility for the daily execution of the group’s accounts payable activities, encompassing vendor bills, reimbursements, business travel expenses, advance invoices, credit memos, and payment preparation.

• Assess AP transactions for completeness and accuracy, including vendor information, GL accounts, cost centers, products, projects, tax codes, amortization guidelines, approvals, and supporting documentation.

• Ensure that invoices and reimbursements are processed via Payhawk and accurately exported to NetSuite in a timely manner.

• Confirm that AP transactions include adequate information for fixed asset identification and capitalization evaluation, and escalate potential fixed asset items as per the fixed asset protocol.

• Initiate the creation of vendors and maintain master vendor data in accordance with vendor management procedures, including the examination of duplicate vendors, payment information, and necessary supporting documentation.

• Track changes to vendor details, ensuring proper verification and approval, and escalate potential risks related to vendor master data or payments when necessary.

• Handle AP-related inquiries from vendors and internal stakeholders, ensuring timely, clear, and organized communication.

• Recognize AP process exceptions, missing information, approval delays, and recurring challenges, and escalate them according to established escalation procedures.

• Prepare weekly AP payment runs for fully approved and reviewed transactions, ensuring payment information aligns with vendor records, supporting documentation, and approval criteria prior to payment execution or authorization.

• Review and process employee reimbursements, per diems, mileage claims, and business travel expenses in accordance with internal policies and approval protocols.

• Manage AP-side oversight of business travel expenses and Navan financial flows, including the review of supporting documentation, dimensions, invoice flows, integrations into Payhawk / NetSuite, and resolution of discrepancies.

• Monitor Payhawk balances and coordinate necessary funding to guarantee timely settlement of approved AP transactions.

• Ensure accuracy of AP-related business travel processes in Navan, including master data, integrations, invoice flows, and alignment with Payhawk and NetSuite.

• Investigate overdue approvals, unresolved AP items, export errors, and recurring process challenges, and escalate as needed.

• Contribute to enhancements in AP workflows, approval processes, stakeholder guidance, and system utilization to minimize manual tasks and recurring errors.

• Prepare and validate month-end close inputs related to AP, ensuring completeness of vendor bills, unsubmitted transactions, advance invoice matching, credit memo processing, open AP items, and expense cut-off.

• Identify recurring AP challenges and propose improvements to the Head of Transactional Accounting.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Economics, Business Administration, or a related discipline.

• 3–5+ years of relevant accounting experience, ideally in accounts payable, procure-to-pay, expense management, or high-volume accounting operations.

• Practical experience with NetSuite or a similar ERP system; familiarity with Payhawk, Navan, or comparable expense/travel management tools is a plus.

• Solid understanding of AP processes, including vendor management, invoice processing, reimbursements, business travel, advance invoices, credit memos, payments, and related controls.

• Capability to review transactions for completeness and accuracy, including vendor information, accounting dimensions, tax codes, approvals, and supporting documentation.

• Strong attention to detail, sense of ownership, communication abilities, and capacity to work independently in a deadline-oriented environment.

• Ability to adhere to policies, resolve routine issues, identify recurring process gaps, and escalate exceptions in a systematic manner.

🏝️ Benefits

• Flex benefit package, allowing you to customize perks to suit your unique style.

• Enjoy unlimited remote work or engage with the dynamic offices in Vilnius, Kaunas, or Barcelona.

• Flexible working hours to balance your personal and professional life.

• Half-day Summer Fridays.

• Comprehensive training and onboarding program for a smooth start.

• Exclusive opportunities to work with international markets.

• Competitive and steadily increasing salary, recognizing and rewarding your commitment.

• Frequent in-office and after-hours events with team members.

• Opportunities to participate in international training programs.

• Internal transparency regarding company results and salary structure, fostering a culture of trust and collaboration.

• Additional paid vacation days, including for birthdays, volunteering, and other occasions.