Administrative Project Support Specialist

This is a fully remote position, open to applicants in Ukraine.

📋 Description

• Provide daily administrative assistance for various active projects

• Aid project managers in coordination tasks, follow-ups, and overall project support

• Monitor near-term and daily project assignments and deliverables to ensure adherence to schedules

• Help guarantee that routine project activities are completed and documented punctually

• Support meeting preparations, take meeting notes, track action items, and coordinate follow-ups

• Transfer project documentation received from clients, consultants, and internal teams

• Organize, label, version, and store files in SharePoint according to project and QA/QC standards

• Maintain clear, auditable folder structures and document logs

• Assist in assembling and organizing project packages, reports, submittals, and progress updates

• Help with typing, formatting, editing, and organizing Standard Operating Procedures (SOPs)

• Maintain revision histories and controlled versions of SOP documentation

• Assist with data entry, tracking logs, reminders, and basic reporting

⛳️ Requirements

• A minimum of 2−3 years of experience in an administrative, project support, document control, or coordination role

• Excellent written and verbal communication skills in English (С1 level or higher)

• Strong typing and document formatting abilities

• Proficient in Microsoft Office applications, including Word, Excel, and Outlook

• Experience with SharePoint or similar document management systems

• High level of attention to detail, organization, and consistency

• Ability to adhere to structured procedures and document standards

• Comfortable managing multiple projects and deadlines simultaneously

• Dependable, organized, and capable of working independently with guidance

• Strong time management and prioritization skills

🏝️ Benefits

• Experience in a high-tech industry within an international company

• Participation in unique, cutting-edge data center projects

• Dynamic collaboration with international engineering and project teams

• Competitive hourly service fees paid in USD

• Fully remote work arrangement

• Supportive and professional working environment