Administrative Employee — Administration

This is a fully remote position, open to applicants in Germany.

📋 Description

• Preparation and revision of quotations based on production specifications along with precise cost estimations.

• Structuring offers to ensure clarity for customers regarding the services offered.

• Maintaining sufficient liquidity for the company.

• Overseeing invoicing and collections processes.

• Managing both accounts receivable and accounts payable.

• Acting as an administrative liaison between sales, production, and clients.

• Facilitating administrative onboarding for customers.

• Ensuring a seamless transition of customers to the production phase.

• Analyzing and enhancing processes.

• Automating routine administrative tasks.

⛳️ Requirements

• Registered residence in Germany.

• A cover letter written in German.

• Proficiency in both German and English.

• Ideally, completion of commercial or business training.

• Confident use of the internet and Google Chrome.

• Familiarity with Firefox and Internet Explorer.

• Knowledge of GSuite, preferably with more expertise than in Office365.

• Basic understanding of balance sheets and profit & loss (P&L) statements.

• Comprehension of the distinction between trade margin and gross profit.

• Ability to swiftly validate calculations using the simple rule of three.

• Dependability, quick understanding, and a strong desire to learn.

• Determination when facing new challenges and tasks.

• Openness to questioning and further refining processes.

• Long-term commitment to ongoing training and assuming additional responsibilities.

• AI-first work ethic and methodology.

• Capability to automate repetitive tasks.

• A suitable workspace for remote work.

🏝️ Benefits

• 100% remote work opportunity.

• Regular in-person meetings at least once a year.

• Occasional quarterly in-person team meetings based on project requirements.

• Four-level professional career advancement (E4–E1) after a minimum of one year of employment and two 'A' performance ratings.

• Optional team leader training available starting at career level E3.

• Time-autonomous working with generally self-determined hours.

• Optional company pension plan.

• Provision of all necessary work tools, as required.