Administrative Coordinator – Wharton Operations, Information and Decisions

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Provides administrative, operational, and project assistance to the department.

• Leads logistics for large-scale meetings, seminars, and conferences.

• Manages comprehensive travel arrangements for seminar speakers and visiting guests.

• Processes invoices, purchase orders, and expense reports.

• Offers extensive administrative support to faculty, staff, and departmental leadership.

• Acts as a primary point of contact for students, faculty, and external stakeholders.

• Coordinates essential course support functions.

⛳️ Requirements

• High school diploma or equivalent required.

• 5–7 years of relevant administrative, office, or coordination experience.

• Proficient in calendar management.

• Experienced in meeting coordination.

• Capable of providing office support.

• Skilled in communication with both internal and external stakeholders.

• Knowledgeable in recordkeeping.

• Proficient with standard office software.

• Bachelor’s or Associate degree is preferred.

• Prior experience in a higher education, academic, or nonprofit setting is preferred.

🏝️ Benefits

• Health insurance.

• Life insurance.

• Flexible Spending Accounts.

• Tuition assistance.

• Retirement plans.

• Time away from work.

• Long-Term Care Insurance.

• Wellness and Work-life Resources.

• Professional and Personal Development opportunities.

• Access to University Resources.

• Discounts and Special Services.

• Flexible Work Hours.

• Penn Home Ownership Services.