Administrative Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Collaborate with the designated legal counsel of the company to facilitate incorporation and business registration tasks.

• Aid in the preparation, collection, notarization, submission, and follow-up of necessary documents.

• Monitor and track registration milestones, permits, licenses, and other compliance-related initiatives.

• Communicate with government agencies and regulatory authorities as needed.

• Act as the local representative for the company in the Philippines regarding administrative and operational issues.

• Function as the main point of contact for external stakeholders within the local area.

• Coordinate with banks, government institutions, service providers, consultants, and vendors.

• Organize meetings, manage correspondence, and facilitate communication between local and international teams.

• Keep systematic records of corporate documents, contracts, permits, and company files.

• Generate reports, status updates, and necessary administrative documents.

• Manage incoming and outgoing correspondence, ensuring timely follow-up on action items.

• Assist in procurement, vendor management, and office-related needs.

• Support daily operational activities as the company establishes its presence in the Philippines.

• Aid in the implementation of administrative processes and best practices.

• Handle ad hoc projects and administrative duties assigned by management.

• Promptly escalate issues and collaborate with management and external advisors for timely resolution.

⛳️ Requirements

• Bachelor’s degree in business administration, management, communications, or a related field.

• 2-5 years of experience in administration, office coordination, executive support, operations, or a similar capacity.

• Strong recent graduates with exceptional communication and organizational abilities may also be considered.

• Excellent organizational and time management skills with a keen attention to detail.

• Superior written and verbal communication skills in English.

• Capability to work independently with minimal oversight.

• Resourceful, proactive, and adept at managing multiple priorities at once.

• Proficient in Microsoft Office and Google Workspace applications.

• Dependable, trustworthy, and highly organized with a strong focus on detail.

• Must be willing to travel within Metro Manila as necessary to coordinate with banks, law firms, and government agencies for business registration, document processing, and operational needs.

• **Preferred Qualifications**

• Experience in coordinating with government entities, banks, legal firms, or professional service providers.

• Familiarity with business registration processes, corporate documentation, or administrative compliance requirements.

• Background in supporting remote or international teams.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Opportunities for professional development and career advancement.

• Flexible working hours and a supportive work environment.

• Health insurance and other employee benefits.