Administrative Assistant, Retail Operations

This is a fully remote position, open to applicants in Canada.

📋 Description

• Assist with administrative duties such as budgeting, expense reporting, and creating general reports or presentation materials to aid functional operations.

• Offer support for meetings, training sessions, seminars, events, coffee tastings, and business travel for departmental colleagues.

• Provide calendar management for multiple leaders and/or a team.

• Facilitate the onboarding and offboarding processes for district managers, including the procurement of necessary computer equipment.

• Organize and manage virtual filing systems.

• Address phone inquiries and written requests for information.

• Conduct research on various issues and compile information.

• May index records and relevant information.

• Identify and implement strategies to enhance workflow, organization, and communication.

• Act as a primary point of contact for distributing materials and communicating standard operating procedures.

• Respond to information requests.

• Build effective relationships with operational leaders.

⛳️ Requirements

• 3-5 years of administrative experience.

• Experience providing administrative support in a multi-unit/multi-leader environment.

• Excellent verbal and written communication skills, with the ability to convey information clearly and concisely.

• Strong attention to detail.

• Proficiency in Microsoft Word, Excel, Access, PowerPoint, Outlook, and Microsoft Teams.

• Advanced understanding of office procedures and general office equipment.

• Ability to establish trust-based and collaborative relationships with cross-functional partners.

• Capability to recommend changes in approach, concepts, and solution designs as a team member.

• Skill in prioritizing tasks, meeting deadlines, and managing multiple projects in a fast-paced, dynamic environment.

• Ability to handle confidential and sensitive information.

🏝️ Benefits

• Tuition reimbursement.

• Health coverage with a variety of plans available.

• Stock and savings programs, including our Future Savings plan and Bean Stock.

• Flexible scheduling options.

• Opportunities for paid time off.