Administrative Assistant – Real Estate

This is a fully remote position, open to applicants in Africa.

📋 Description

• Oversee inbox management, scheduling, client interactions, and real estate documentation.

• Supervise multiple inboxes to assess and respond to client inquiries and issues.

• Execute ad hoc payment processing, invoice management, file organization, and more.

• Upload and manage MLS listings in accordance with standard operating procedures.

• Maintain a calendar that includes scheduling, meetings, and travel arrangements.

• Act as a liaison between employees, clients, and external partners.

• Draft and edit correspondence, communications, presentations, reports, and other documents (including lease agreements, written offers, etc.).

• Organize meetings, establish agendas, take minutes, and prepare follow-ups/action items.

• Execute other ad-hoc tasks with minimal guidance as necessary.

• Provide assistance with personal tasks when required.

⛳️ Requirements

• A minimum of 3 years of experience in an administrative role (preferably in a Real Estate environment).

• Exceptional verbal and written English communication skills at a C-level.

• Strong organizational and planning capabilities.

• Proven track record of working in a fast-paced office while managing time-sensitive tasks.

• Excellent time management skills, with the ability to multitask and prioritize effectively.

• Familiarity with MLS and Dotloop (or similar platforms).

• Availability to work full-time in the EST timezone.

🏝️ Benefits

• Health insurance.

• Paid time off.