Administrative Assistant III

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Deliver high-level administrative assistance to department leadership and team members

• Oversee calendars, meetings, training sessions, and travel arrangements

• Draft, revise, and manage reports, presentations, records, and sensitive documents

• Handle controlled documents, standard operating procedures (SOPs), forms, and compliance-related records

• Gather data, conduct data quality assessments, and assist with reporting tasks

• Process purchase orders, reimbursements, work requests, and facility-related inquiries

• Organize inventory, equipment upkeep, vendor communications, and supply procurement

• Monitor attendance and assist with workforce scheduling requirements

• Maintain documentation for system access and user permissions

• Offer guidance and support to Administrative Assistants I and II

• Assist with department-specific initiatives and special projects as needed

• Aid in documentation, scheduling, reporting, compliance tasks, inventory management, project oversight, and cross-departmental collaborations

• Act as a resource for administrative processes and procedures

⛳️ Requirements

• High school diploma with five or more years of administrative support experience; or an Associate degree in Business Administration, Office Management, or a related field with three or more years of experience; or a Bachelor’s degree in Business Administration, Office Management, or a related field with one or more years of experience

• A minimum of one year of relevant administrative experience in healthcare, research, finance, or similar regulated sectors

• Proficient written and verbal communication abilities

• Excellent organizational skills with the capacity to prioritize multiple tasks

• Capability to maintain confidentiality when dealing with sensitive information

• Proactive approach and problem-solving skills in administrative contexts

• Ability to work collaboratively across various teams and departments

• Contribution to a professional and customer-oriented workplace

• Availability to work Monday through Friday, 8:00 AM to 5:00 PM EST

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• Life insurance

• Short-term disability (STD)

• Long-term disability (LTD)

• 401(k)

• Paid Time Off (PTO) or Flexible Time Off (FTO)

• Tuition Reimbursement

• Employee Stock Purchase Plan