Administrative Assistant III

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Deliver high-level administrative assistance to departmental leadership and team members.

• Oversee calendars, schedule meetings, organize training events, and manage travel arrangements.

• Create, revise, and maintain reports, presentations, records, and sensitive documents.

• Administer controlled documents, standard operating procedures (SOPs), forms, and compliance-related records.

• Gather data, conduct data quality assessments, and assist with reporting tasks.

• Handle purchase orders, reimbursements, work orders, and facility requests.

• Coordinate inventory management, equipment upkeep, vendor communications, and supply procurement.

• Monitor attendance and assist with workforce scheduling requirements.

• Keep documentation for system access and user permissions up to date.

• Offer guidance and task assistance to Administrative Assistant I and II personnel.

• Facilitate department-specific activities and special projects as assigned.

• Enhance departmental efficiency through documentation, scheduling, reporting, compliance activities, inventory management, project coordination, and cross-functional initiatives.

⛳️ Requirements

• High school diploma with at least 5 years of administrative support experience; or an Associate degree in Business Administration, Office Management, or a related field with 3 or more years of experience; or a Bachelor’s degree in Business Administration, Office Management, or a related field with at least 1 year of experience.

• A minimum of 1 year of relevant administrative experience in healthcare, research, finance, or other regulated sectors.

• Excellent written and verbal communication abilities.

• Strong skills in organizing and prioritizing multiple tasks.

• Capability to uphold confidentiality when managing sensitive information.

• Proactive and adept at problem-solving in administrative contexts.

• Ability to work collaboratively across teams and departments.

• A Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.

• Experience in Information Technology (IT) is preferred.

🏝️ Benefits

• Medical

• Dental

• Vision

• Life insurance

• Short-term disability (STD)

• Long-term disability (LTD)

• 401(k)

• Paid Time Off (PTO) or Flexible Time Off (FTO)

• Tuition Reimbursement

• Employee Stock Purchase Plan