Administrative Assistant

This is a fully remote position, open to applicants in Wisconsin.

📋 Description

• Oversee the setup of legal matters, engagement letters, and relevant information within legal management systems.

• Handle workflows for law firm invoices, payment processing, and management of shared mailboxes.

• Facilitate the onboarding process for external law firms by coordinating contracts, billing setup, insurance documentation, and ongoing compliance monitoring.

• Maintain records of legal holds by reviewing questionnaires, tracking responses, and following up with stakeholders.

• Provide administrative assistance through calendar management, meeting coordination, document preparation, mail distribution, and office operations.

• Engage in communication with internal and external partners while managing confidential information.

• Support project teams by keeping documentation, meeting minutes, schedules, and project-related records up to date.

• Adhere to enterprise policies, laws, regulations, and banking compliance requirements.

• Report any suspicious activities, customer complaints, procedural violations, and ethical concerns as necessary.

⛳️ Requirements

• High school diploma or its equivalent.

• Fewer than 2 years of experience in banking, administrative office roles, or similar professional fields.

• Strong organizational abilities and exceptional attention to detail.

• Outstanding written and verbal communication skills.

• Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Capability to manage confidential information with professionalism and discretion.

• Preferred: experience in supporting legal operations, legal departments, or professional services environments.

• Preferred: knowledge of invoice processing, matter management systems, or vendor management.

• Preferred: experience in coordinating multiple recurring tasks while meeting deadlines in a fast-paced setting.

• Associated Banc-Corp participates in the E-Verify Program.

🏝️ Benefits

• Retirement savings options, including both 401(k) and Pension plans.

• Paid time off to engage in volunteer activities within your community.

• Colleague Resource Groups that focus on diversity.

• Opportunities for professional development and career advancement.

• Programs and incentives focused on well-being.

• Parental leave benefits.

• Employee stock purchase plan.

• Military benefits available.

• Access to personal banking, loan, investment, and insurance benefits.

• Competitive salary offerings.