Admin Assistant, US Healthcare

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Maintain and organize internal records, files, and essential documentation.

• Assist with paperwork related to compliance and the preparation of reports.

• Coordinate schedules and handle general administrative correspondence.

• Prepare, review, and ensure the accuracy of service delivery logs.

• Follow up on absent or incomplete documentation to guarantee timely submission.

• Organize and file completed records for effective tracking and compliance purposes.

• Prepare and process invoices based on finalized service records.

• Monitor billing details and provide assistance with reconciliation as required.

• Maintain precise records of invoices and transaction documentation.

• Consistently monitor participant attendance records.

• Generate attendance reports and identify any discrepancies for review.

• Ensure that attendance data aligns correctly with service and billing records.

⛳️ Requirements

• 2–4 years of experience as a General Virtual Assistant, Administrative Assistant, or in a similar remote support position.

• Strong organizational abilities with exceptional attention to detail.

• Capability to manage recurring administrative processes accurately and consistently.

• Excellent written communication skills and professional correspondence capabilities.

• Comfortable working independently while remaining accountable to deadlines.

• Tools & Systems Experience: Google Workspace (Docs, Sheets, Drive, Calendar, Gmail) or Microsoft 365 (Excel, Outlook, Word, Teams).

• Familiarity with Asana for task management and workflow coordination.

• Experience with QuickBooks or similar invoicing/accounting platforms *(a significant advantage)*.

• Proficient with video communication tools such as Zoom, Google Meet, or similar platforms.

🏝️ Benefits

• Rate of $7/hour *(based on experience and qualifications)*.

• 100% Remote / Work-From-Home arrangement.

• Paid Time Off (PTO).

• US Public Holidays Observed.

• Continuous training and support to enhance your confidence and enable independent success.

• A collaborative and respectful work culture founded on trust, autonomy, and open communication.

• Long-term opportunity with a growing and stable organization dedicated to sustainable career development.