Admin Assistant, AI Automation – Workflows

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assess and document existing business workflows and operational procedures.

• Detect repetitive tasks and opportunities for automation.

• Design, construct, test, and sustain automated workflows utilizing Monday.com, Zapier, and other platforms.

• Create software application integrations.

• Develop automated notifications, task assignments, project tracking systems, and reporting mechanisms.

• Review current systems and suggest enhancements for productivity and accuracy.

• Assist in implementing AI-driven tools and workflow improvements.

• Provide daily administrative support across various business functions.

• Maintain corporate records, databases, and documentation.

• Aid in project administration, scheduling, and task coordination.

• Manage spreadsheets, reports, and operational data.

• Facilitate communication and coordination between internal teams and external stakeholders.

• Prepare reports, trackers, and dashboards to assist in business decision-making.

• Support general office administration and miscellaneous tasks.

• Develop Standard Operating Procedures (SOPs) and process documentation.

• Train and assist team members on new systems and procedures.

• Monitor workflow performance and address issues as they arise.

• Recommend technological solutions that foster business growth and operational efficiency.

⛳️ Requirements

• At least 3 years of experience in an administrative, operations, systems, or automation-oriented role.

• Extensive hands-on experience with Monday.com (highly preferred).

• Experience in building automations and integrations using Zapier.

• Advanced skills in Microsoft Excel and/or Google Sheets.

• Strong knowledge of workflow mapping, process improvement, and operational efficiency.

• Experience in creating and maintaining business systems, dashboards, and automated workflows.

• Exceptional organizational skills with a keen eye for detail.

• Strong analytical and problem-solving skills.

• Excellent written and verbal communication skills in English.

• Capability to manage multiple priorities and work independently in a remote setting.

• A proactive approach with a passion for technology, automation, and continuous improvement.

• Previous experience in the construction industry is preferred.

• Experience supporting construction project administration or operational teams is preferred.

• Familiarity with AI-driven productivity and automation tools is preferred.

• Experience with CRM platforms and project management systems is preferred.

• Knowledge of workflow documentation and SOP development is preferred.

• Experience integrating various business applications and software platforms is preferred.

• Understanding of reporting, business analytics, and operational KPIs is preferred.

• Ability to interpret architectural drawings, plans, and construction documentation is preferred.

• Must disclose any existing ongoing roles or client commitments.

• Must reflect this engagement on LinkedIn as “Independent Contractor.”

🏝️ Benefits

• Fully remote work environment.

• Work from home.

• Flexibility in managing time as an independent contractor.

• Alignment with Australian business hours for collaboration.