Accounts Payable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• This position will focus on facilitating the accounts payable process, ensuring the precise and timely processing of vendor invoices and payments.

• Support the processing of vendor invoices by ensuring correct coding, obtaining approvals, and timely entry into the accounting system.

• Reconcile vendor statements and address discrepancies promptly, maintaining effective communication with both vendors and internal stakeholders.

• Prepare and execute payments to vendors, including checks, ACH transfers, and wire transfers, adhering to established payment terms and schedules.

• Keep vendor records in the accounting system accurate and current, including contact information, payment terms, and banking details.

• Assist with month-end and year-end closing activities, which include generating accounts payable reports and performing reconciliations.

• Aid in the preparation of 1099 forms and other tax-related documents for vendors as necessary.

• Participate in process improvement initiatives aimed at enhancing the efficiency of accounts payable procedures.

⛳️ Requirements

• A minimum of 2 years of relevant experience in accounts payable, finance, or similar roles is preferred.

• Proficient in Microsoft Excel and experienced in accounting software (e.g., QuickBooks, SAP).

• Strong attention to detail and accuracy, with the ability to handle multiple tasks simultaneously.

• Exceptional communication and interpersonal skills, enabling effective interaction with vendors and internal teams.

• Capability to prioritize tasks and meet deadlines in a dynamic work environment.

• Technical Requirements Processor: Intel 11th Gen (or equivalent AMD Ryzen 5000 series) for Windows users and M2 for Macs.

• RAM: Minimum of 16 GB.

• Internet Speed: 25 - 50 Mbps (Minimum).

🏝️ Benefits

• 100% remote work — enjoy the comfort and flexibility of working from home.

• 18 paid vacation days plus U.S. federal holidays.

• Paid maternity/paternity leave (up to 2 months with 50% salary coverage after 1 year).

• Client Growth Bonus: Your exceptional work contributes to our clients’ growth. For every new hire added to the business you support, you will receive a $50 one-time reward. It’s our way of recognizing the growth you have facilitated.

• A dedicated Talent Coordinator who acts as your guide and liaison between you, WorkBetterNow, and your assigned company—supporting you in navigating your role and continuing your professional development.

• A supportive, people-first environment where your input is valued.