Accounts Payable Specialist

This is a fully remote position, open to applicants in Canada.

📋 Description

• Review, code, and process vendor invoices in accordance with purchase orders, company policies, and accounting standards.

• Monitor the accounts payable inbox and address invoice discrepancies, including those without purchase orders and automated payment entries.

• Maintain vendor records, verify new vendor information, and manage inquiries or disputes.

• Remove duplicate vendor records and oversee vendor inactivation.

• Prepare and execute weekly payment runs through ACH, checks, or electronic transfers.

• Reconcile the accounts payable subledger with the general ledger and post accruals for unbilled expenses.

• Validate expense classifications and assist with profit and loss variance analysis.

• Resolve synchronization errors between systems such as NetSuite.

• Maintain organized records to ensure audit readiness.

• Assist with 1099 reporting and ensure adherence to internal controls and accounting policies.

• Collaborate with Procurement, Accounting, and FP&A teams.

• Identify and implement enhancements to optimize accounts payable processes, boost automation, and reinforce controls.

• Adjust to alterations in job responsibilities and carry out additional duties as assigned.

⛳️ Requirements

• Over 5 years of experience in full-cycle accounts payable.

• Strong understanding of US GAAP, particularly regarding accruals, prepayments, and expense recognition.

• Proficient in NetSuite or similar ERP systems.

• Exceptional attention to detail and accuracy.

• Strong organizational and time management abilities.

• Capability to work independently and juggle multiple priorities in a fast-paced environment.

• Excellent verbal and written communication skills.

• Intermediate Excel proficiency, including pivot tables, lookups, and basic formulas.

• Willingness to adapt to modifications in job responsibilities and undertake other duties as assigned.

• Experience with system integrations or accounts payable automation tools (preferred but not mandatory).

• Familiarity with 1099 reporting requirements (preferred but not mandatory).

• Exposure to cross-functional finance operations such as procurement and FP&A (preferred but not mandatory).

• Experience in a remote or distributed team environment (preferred but not mandatory).

• Bachelor’s degree in Accounting, Finance, or a related field.

🏝️ Benefits

• Health insurance plans, including dental and vision coverage.

• Wellness incentives.

• 401(k) plan with employer matching.

• Flexible paid time off.

• Quarterly wellness days.

• Paid holidays.

• Unique employee engagement programs.

• Opportunities for career growth and success.