Accounts Payable, German

This is a fully remote position, open to applicants in Romania.

📋 Description

• Oversee the complete accounts payable process, which includes processing invoices, managing vendor master data, handling payment processing, and managing Travel & Expense (T&E) claims.

• Ensure the prompt and precise recording and settlement of company liabilities while adhering to internal controls, company policies, and accounting standards.

• Process and verify purchase orders, addressing and correcting any discrepancies between purchase requisitions, purchase orders, and confirmations.

• Input confirmed purchase order information into ERP systems and inform internal stakeholders of any alterations (e.g., Microsoft D365 or similar).

• Manage PO and Non-PO invoices in line with three-way matching and internal controls.

• Verify the accuracy, completeness, tax compliance, and correct vendor information on invoices.

• Post approved invoices and credit notes while ensuring appropriate GL/CC and project coding.

• Prepare, validate, and execute payment proposals utilizing various payment methods (ACH, wire, cheque, AP card, direct debit, and bank transfer).

• Review and resolve payment exceptions, blocked vendors, advances, and conduct reconciliations.

• Coordinate payment approvals with Treasury and Finance Controllers.

• Generate and distribute remittance advice to vendors.

• Process payable taxes, prepare tax return reports, and coordinate tax payments with AP, GL, and government portals.

• Create and maintain vendor accounts in accordance with required documentation and verification standards.

• Conduct invoice audits and quality checks, report findings, and suggest process enhancements.

• Address vendor and internal inquiries related to invoices, payments, tax documentation, and account status within defined SLAs; investigate and resolve payment discrepancies, missing invoices, and vendor statement issues.

• Route requests to appropriate internal teams in compliance with SOX and internal controls.

• Prepare month-end accrual reports and post accrual journal entries.

• Execute GR/IR reconciliations, vendor statement reconciliations, and debit balance analyses.

• Identify discrepancies, coordinate corrective measures, and obtain approvals for write-offs and adjustments.

• Maintain precise documentation to support audits and compliance reviews.

• Validate and report expense-related tax data in required formats.

• Process reimbursement and advance payments, including urgent manual payments when approved.

• Ensure compliance with internal policies, SOX controls, accounting standards, and statutory tax obligations.

• Maintain accurate records and supporting documentation for audit and regulatory purposes.

⛳️ Requirements

• Minimum of 1 year experience in Accounts Payable;

• Proficiency in German (minimum B2 level) and a good command of English is essential;

• Bachelor’s degree in Finance, Accounting, or a related field (or equivalent experience).

• Comprehensive knowledge of invoice processing, payments, vendor management, and T&E claims.

• Strong grasp of accounting principles and internal controls.

• Experience with ERP systems (Microsoft D365 or equivalent) and proficiency in MS Excel.

• Exceptional attention to detail, strong analytical capabilities, and the ability to meet deadlines.

• Effective communication skills for managing both internal and external stakeholders.

• Capability to handle multiple priorities and meet stringent deadlines.

🏝️ Benefits

• Work remotely.