Accounts Payable Accounting Assistant – Infrastructure & Capital Projects

This is a fully remote position, open to applicants in Florida.

📋 Description

• Assist in the coordination of the month-end closing process for accounts payable.

• Manage and update vendor information within the ERP system.

• Process disbursements in accordance with approval protocols.

• Prepare and distribute annual 1099 forms in compliance with IRS regulations.

• Maintain and generate necessary documentation for audit purposes.

• Provide W9 forms as required to adhere to IRS guidelines.

• Investigate opportunities for automating accounts payable processes to minimize SLA times, reduce manual errors, and enhance customer satisfaction.

• Create and implement a control environment for cash receipts and disbursements.

• Ensure timely vendor payments in accordance with established payment terms.

• Oversee Positive Pay through the banking platform.

⛳️ Requirements

• Familiarity with bookkeeping and fundamental accounting practices.

• Proficiency in ERP systems, MS Office, databases, and accounting software.

• Excellent proactive communication abilities.

• Keen attention to detail, with a focus on accuracy over speed.

• General knowledge of accounting principles.

• Strong Excel capabilities and the ability to develop, manipulate, and manage intricate spreadsheets.

• Solid analytical, problem-solving, and organizational skills.

• Capacity to handle high volumes of invoices, inquiries, and payments.

• Ability to meet deadlines while delivering high-quality work.

• 3+ years of prior experience in Accounts Payable is preferred.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Basic life and AD&D insurance.

• Short- and long-term disability options.

• 401(k) plan with employer matching.

• Health savings and flexible spending accounts.

• Paid time off and holidays.

• Paid maternity and parental caregiver leave.

• Assistance for adoption and surrogacy.

• Supplemental insurance plans available.

• Employee assistance program.

• Legal resources offered.

• Identity theft protection services.