Accountant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Review incoming emails in Outlook and AXIS for payment commitments and correspondence.

• Accurately log and document payment commitments in AXIS with organized and clear notes.

• Monitor for any urgent payment or billing communications, flagging them as necessary.

• Precisely enter employee payroll timesheets into AXIS, ensuring completeness.

• Examine timesheet data for any missing entries, discrepancies, or irregularities prior to submission.

• Ensure that all payroll timesheet records are thorough and well-documented in the system.

• Extract pre-lien information from AXIS and compile the necessary data.

• Dispatch pre-lien notices via Outlook to the relevant parties.

• Follow up on pending pre-lien items and keep organized records in Excel and Outlook.

• Generate the weekly billing cycle from within AXIS.

• Review all billing data for accuracy and completeness before dispatching.

• Email client invoices directly from AXIS to the appropriate contacts.

• Confirm successful delivery and document any issues or exceptions encountered.

• Prepare workers' compensation premium import files in Excel, ensuring the data is accurate and formatted correctly for import.

• Create the Rapid Card Reconciliation and import file by extracting reports from the Rapid Pay Card Portal and formatting them in Excel.

• Compile the weekly sick time report by listing employees who utilized sick time during the week and identifying corresponding page numbers from the weekly profit report in PDF format.

• Review all Thursday deliverables for accuracy prior to submission.

• Additional tasks to be determined; this day is allocated for ad hoc support, catching up on open items, and tasks assigned as the role develops.

⛳️ Requirements

• Previous experience in an accounting, bookkeeping, or finance administrative role; entry-level candidates with relevant coursework or internship experience will be considered.

• Proficient in Microsoft Excel; comfortable building and formatting data files, utilizing basic formulas, and preparing documents ready for import.

• Highly organized and process-oriented; this role follows a structured weekly calendar and requires consistent, accurate execution daily.

• Strong attention to detail; billing, payroll, and pre-lien tasks necessitate accuracy at all times.

• Comfortable navigating multiple platforms and learning a proprietary system (AXIS) with training provided.

• Reliable and self-motivated in a remote work setting; weekly tasks have firm deadlines that must be met on schedule.

• Professional written communication skills for client and vendor correspondence via Outlook.

• Experience with payroll timesheet processing or payroll data entry.

• Familiarity with workers' compensation reporting or reconciliation processes.

• Background in construction, staffing, or a field-based services industry where pre-lien and billing processes are prevalent.

• Experience working with pay card or rapid pay systems for employee payroll.

• Accounting degree or coursework in accounting, finance, or business administration.

🏝️ Benefits

• Competitive salary and benefits package.

• Flexible work schedule with remote options.

• Opportunities for professional development and training.

• Supportive team environment.