Senior Tender Manager

This is a fully remote position, open to applicants in Poland.

📋 Description

• Take the lead in the comprehensive preparation of intricate EU tender applications, guaranteeing full technical and administrative compliance. Oversee and prepare applications for framework contracts;

• Administer the frameworks and manage subsequent applications for call-offs;

• Facilitate communication within the team and with partner organizations involved in the frameworks;

• Identify and engage in-house and external experts based on specified criteria while maintaining ongoing relationships;

• Continuously monitor and evaluate the list of tenders released by international donor entities;

• Submit tenders upon request and maintain subscriptions to international submission platforms as required;

• Prepare and consistently update the status of tender submissions within the database/dashboard;

• Perform thorough market research to pinpoint potential tenders and appropriate consortium partners, assisting in the formation of consortia, including the preparation of company portfolios;

• Uphold strict confidentiality regarding all tender-related information.

⛳️ Requirements

• Bachelor’s degree in Business Administration, Economics, Law, or a related discipline;

• Over 7 years of professional experience in tender management, with a mandatory requirement for a demonstrated history of successfully managing EU-funded tenders (e.g., DG INTPA, DG NEAR, or Horizon Europe), including the application for and management of **framework contracts**;

• In-depth knowledge of the PRAG (Procurement and Grants for European Union external actions) guidelines and/or the EU Financial Regulation;

• Capability to manage the complete lifecycle of an EU tender, from the Expression of Interest (EoI) and shortlisting to the final technical and financial offer;

• Outstanding ability to coordinate international consortia and navigate the administrative "bureaucracy" (Legal Entity forms, Financial Identification, etc.) associated with EU bidding;

• Proven ability to work under pressure and manage multiple tender processes concurrently;

• Proficiency in Microsoft Office Suite, particularly Word and Excel, as well as tender submission platforms;

• Leadership skills to coordinate both technical and financial contributions;

• Fluency in both spoken and written English.

🏝️ Benefits

• **Professional Growth –** We encourage your career advancement by providing annual performance and salary reviews to ensure your achievements are acknowledged and rewarded;

• **Flexible Working Hours –** Enjoy the flexibility to manage your workday and the option to work from home when necessary, complemented by our centrally located offices that foster collaboration;

• **Culture & Connection –** Engage in team-building events such as Christmas parties, summer outings, and spontaneous celebrations, along with monthly breakfasts or team lunches, as we celebrate our successes—large and small—together;

• **International Offsite Trips –** Join the entire Civitta team each year on an exciting trip to strengthen connections and create memorable experiences;

• **Gifts Programme –** Look forward to welcome boxes, birthday surprises, and festive cheer to ensure your special moments are celebrated;

• **Continuous Learning –** Your development is our priority, with opportunities for expert-led training and personal development budgets to support your growth;

• **Local Benefits Package –** Access a comprehensive benefits package designed to enhance your well-being and professional needs.