Senior Site Contract and Payment Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Prepare, review, negotiate, and oversee Clinical Trial Agreements, amendments, and study budgets with sponsors and investigative sites.

• Facilitate the review and execution of CTAs and amendments with the Sponsor, Site, and Ora legal teams.

• Develop and analyze clinical trial budgets that encompass per-patient costs, start-up fees, pass-through expenses, and overhead.

• Monitor contract milestones, renewals, and amendments throughout the lifecycle of the study.

• Supervise budget approvals and ensure contract terms align with negotiated budgets.

• Define payment terms, invoicing schedules, and milestone payments within contracts.

• Assess study protocols for cost implications and fair market value.

• Generate reports detailing contract status, budget approvals, and payment status.

• Collaborate with global cross-functional teams, including Project Management, Clinical Trial Associates, Clinical Research Associates, Project Directors, and IT.

• Partner with Legal on contract negotiations.

• Monitor data integration between EDC and Veeva Vault, identify data issues, and follow up on any issues causing payment delays.

• Establish, process, and manage clinical trial site payments in Veeva Vault Payment in accordance with CTAs and approved budgets.

• Verify payment triggers prior to issuing payments.

• Calculate and reconcile per-patient payments, start-up fees, milestone payments, and pass-through expenses.

• Ensure payments are processed accurately and punctually.

• Reconcile payments with invoices, supporting documentation, and financial systems.

• Identify and rectify overpayments, underpayments, and payment discrepancies.

• Provide assistance and guidance to Site Contract & Payment team members.

• Comply with Ora’s quality system, data integrity standards, business ethics, and regulatory requirements.

⛳️ Requirements

• An Associate’s or Bachelor’s degree in business or Life Sciences, along with one or more years of experience in clinical research or an equivalent combination of education, training, and experience; years of experience may be considered in lieu of formal education.

• Over 2 years of experience in clinical research administration, contracts, or budget negotiation.

• Exceptional attention to detail and the ability to manage multiple studies concurrently.

• Experience in clinical trial contract negotiation, budget development, and cost analysis.

• Background working at a research site or within a CRO environment.

• Familiarity with clinical trial agreements and research billing.

• Proficiency in clinical site payments and clinical trial operations.

• Strong analytical and communication abilities.

• Excellent organizational skills and a commitment to delivering high-quality work.

• Experience with Adobe, Excel spreadsheets, Microsoft Word, and Outlook.

• Knowledge of GCP/GXP/ICH regulations.

• Ability to set goals, create structured plans, and deliver timely, high-quality work.

• Capacity to work as an agile, positive, authentic, transparent, resilient, empathetic, and collaborative communicator.

• Skill in giving and receiving feedback and resolving conflicts.

🏝️ Benefits

• Comprehensive medical, dental, and vision healthcare options starting from day one.

• Flexible PTO.

• Unlimited sick time.

• 14 company-paid holidays.

• 401(k) plan through Fidelity with a company match.

• Adoption assistance.

• Fertility assistance.

• 16 weeks of paid parental leave.

• Company-paid life insurance.

• Company-paid disability insurance.

• Remote workspace reimbursement.

• Wellness reimbursement.

• Employee Assistance Program.

• Opportunities for career development.

• Chances to collaborate with colleagues globally.

• Opportunity to research new ophthalmic therapies with a global patient impact.